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Administrative Assistant – EMEA Finance & Operations

Applied Intuition· Finance & Operations (EMEA)
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Hybrid (Stuttgart, Germany)full-timePosted 5mo ago

About the role

Administrative Assistant supporting EMEA Finance & Operations, based in Germany, responsible for day-to-day financial administration and operational support across Europe, the Middle East, and Africa.

Responsibilities

  • Maintain EMEA budget trackers, reconcile against NetSuite cost centers, and support monthly variance analysis and quarterly forecasts
  • Own the end-to-end EMEA PO process, including vendor onboarding, approvals, and tracking against delivery milestones
  • Monitor the EMEA AP queue end-to-end and serve as the primary contact for vendor invoice inquiries through month-end close
  • Coordinate and reconcile multi-currency vendor payments (EUR, GBP, SEK) with global treasury and support VAT documentation
  • Own EMEA shipping operations and accounts (DHL, FedEx), including import/export taxation and cross-office logistics
  • Provide administrative support to the EMEA teams and support office operations for the Germany office

Qualifications

  • Bachelor's degree in Business, Finance, Accounting, or equivalent experience
  • 2+ years in finance operations, AP, or administrative roles, ideally at a multinational or tech company
  • Fluency in English and German
  • Hands-on mindset, comfortable operating from strategy to day-to-day execution
  • Strong AI affinity and drive to automate and continuously improve processes
  • Experience managing procurement, AP, and vendor relationships across multiple countries
  • Highly organized, detail-oriented, and strong in Excel/Google Sheets
  • Familiarity with multi-currency payments and VAT requirements across EMEA
  • Proactive, self-directed, and comfortable in a fast-paced startup environment

Skills

Required:Budget tracking and variance analysisAccounts payable and vendor managementPurchase orders and procurementMulti-currency paymentsExcel/Google SheetsGerman and English fluency
Nice to have:Shipping operations and logistics

Benefits

  • Not specified in the provided description
Last updated May 26, 2026. Interested? Apply on the company site.

About Applied Intuition

Building vehicle intelligence | Applied Intuition

Applied Intuition is the vehicle intelligence company with the tools, Vehicle OS, and autonomy stacks for creating safe, AI-powered vehicle experiences.

AIAutonomy stacksSelf-Driving SystemSimulationTesting & ValidationVehicle IntelligenceVehicle OSai-infrastructure-and-development
Company profileWebsite

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