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Senior Executive Assistant

AI Fund· AI Fund
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Mountain View, CA$110k - $150kFull-timePosted 4mo ago

About the role

Senior Executive Assistant supporting Andrew Ng across AI Fund, DeepLearning.AI, AI Aspire, and portfolio/board engagements; manages calendar, travel, events, communications, and administrative operations in a fast-paced, multi-organization environment.

Responsibilities

  • Proactively manage Andrew's calendar by prioritizing and scheduling meetings with internal and external stakeholders, ensuring optimal time management and efficiency across all of his companies and board commitments.
  • Anticipate conflicts, provide strategic recommendations, and ensure Andrew is well-prepared with the necessary context and briefing materials for each engagement. Track action items and ensure timely follow-ups.
  • Arrange business travel arrangements for Andrew, and other staff members as needed. Plan and help with logistics for a variety of events for AI Fund and its ecosystem companies.
  • Submit monthly expense reports for reimbursement or upload receipts for Andrew.
  • Project Manage the Letter of Recommendation Process: Track incoming recommendation requests and deadlines, edit drafts, coordinate reviews with the Chief of Staff and Andrew for final approval, and submit letters of recommendation.
  • Support Andrew’s Chief of Staff in driving the logistics and communications for Andrew’s Speaking engagements/conferences and ensure seamless coordination with event organizers and execution.
  • Support Andrew's responsibilities as a board member of public companies such as Coursera and Amazon, including preparing for board meetings, coordinating related scheduling and travel, and managing associated documentation and follow-ups.
  • Prepare/assist with presentations, reports, and other documentation needed by Andrew.
  • Voicemail box follow-up.
  • Support COO and Operations Manager on miscellaneous operational and administrative matters.

Qualifications

  • Bachelor's Degree in Business Administration, or related fields.
  • A minimum of 5 years of experience in administrative roles, with strong preference for experience supporting C-Suite executives.
  • Strong organizational skills with complex calendar management and attention to detail.
  • Some experience in Marketing, Communications, or Event Management is preferred for coordinating speaking engagements, conferences, and external communications.
  • Strong written and verbal English communication and interpersonal skills, with ability to draft, edit, and proofread executive-level materials.
  • Strong problem-solving skills, ability to anticipate needs, prioritize tasks, resolve issues, and adapt in a fast-paced environment.
  • Discretion handling confidential information; highly resourceful team player able to work independently.
  • Ability to meet deadlines in a fast-paced environment.
  • High responsiveness and adaptability to support a dynamic executive across time zones.
  • Proficiency in Google Workspace, Microsoft 365, Asana, Slack, Zoom; fluency with AI tools (e.g., ChatGPT, Claude, Gemini) and willingness to adopt new technologies.

Skills

Required:Calendar managementTravel coordinationCommunication/ proofreading
Nice to have:Event planning/coordination

Benefits

  • Long term incentives such as carried interest and virtual shares.
  • 401(k) match
  • 100% paid health benefits for employees.
Last updated Oct 21, 2026. Interested? Apply on the company site.

About AI Fund

Co-founding companies together from idea to impact

AI Fund is a venture studio. We collaborate with entrepreneurs, venture funds, and corporate partners to create great companies that move humanity forward.

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