← All roles

Office & Facilities Coordinator

Sakana AI· Operations / Facilities
Apply on company site
Tokyofull-timePosted 3mo ago

About the role

Office Facilities & Community Manager responsible for daily office and facilities operations, vendor liaison, layout projects, and safety/compliance to maintain a safe, comfortable, and productive workplace for Sakana AI.

Responsibilities

  • Operate daily office and facilities management under the Office Facilities & Community Manager.
  • Respond to equipment issues and coordinate repairs with vendors and building management.
  • Maintain safe and comfortable use of meeting rooms, shared spaces, and work areas; ensure cleanliness and organization.
  • Handle inquiries from employees regarding office environment and equipment.
  • Manage mail and parcel reception, sorting, and shipping as part of daily office operations.
  • Coordinate schedules and scope with facilities vendors (cleaning, maintenance, security, waste, furniture, greenery) and building management for access, inspections, and repairs.
  • Support on-site visits, progress checks, and post-work verification; organize documentation for contracts, orders, and invoices.
  • Assist with layout changes and furniture moves, office space reconfigurations, and accommodating team growth; coordinate site verifications, scheduling, and communications for repairs and construction.
  • Ensure safety, health, and disaster preparedness: conduct safety checks, manage disaster stock and emergency supplies, assist with drills and inspections, and maintain records.

Qualifications

  • 2+ years of hands-on experience in facilities coordination, workplace coordination, or office coordination.
  • Experience with first-line response to equipment issues, repair coordination, and vendor management.
  • Strong communication skills to liaise with internal and external stakeholders for scheduling and task coordination.
  • Ability to identify on-site issues, set priorities, and escalate as needed.
  • Attention to detail and ability to manage multiple tasks efficiently.
  • Basic PC skills including Google Workspace (Docs, Sheets, Slides).
  • English proficiency for communication with foreign employees and overseas vendors.

Skills

Required:Facilities coordinationVendor managementCommunicationSite safety and complianceGoogle WorkspaceEnglish communication
Last updated Oct 25, 2026. Interested? Apply on the company site.

About Sakana AI

Building Frontier AI in Japan

We are creating a new kind of foundation model based on nature-inspired intelligence.

AI research labTokyofoundation modelfrontier AIliquid-ai-recruiting-targetnature-inspired intelligence
Company profileWebsite

More open roles at Sakana AI