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Executive Assistant

Fireworks AI· G&A
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San Mateo, CA$140k - $180kFull-timePosted 2mo ago

About the role

High-trust, high-autonomy in-office Executive Assistant role supporting multiple senior executives in San Mateo, handling calendar, communications, travel, confidential support, project coordination, and liaison activities.

Responsibilities

  • Calendar & Schedule Management: Manage complex, multi-executive schedules. Strategically prioritize and protect time in alignment with business objectives.
  • Communication & Correspondence: Own the executive inbox. Triage, prioritize, and respond on their behalf — redirecting vendors and external requests with warmth and professionalism. Draft responses and correspondence as needed.
  • Meeting Support: Ensure executives begin each day fully prepared with briefing notes, meeting context, open action items, and anything they need to walk in sharp. Prepare agendas and follow up on action items as needed.
  • Travel Coordination: Organize domestic and international travel end-to-end: flights, accommodation, ground transport, detailed itineraries, and expense reporting.
  • Confidential Support: Manage sensitive and confidential information with the utmost discretion and integrity.
  • Project Management: Support strategic projects, internal initiatives, and ad hoc research tasks. Able to pick up a thread and run with it independently.
  • Liaison Role: Serve as the primary point of contact between executives and internal/external stakeholders. Build relationships and stay attuned to what's happening on the ground.
  • Additional Administrative Support: Complete expense reports, handle personal tasks as needed, and support other executives as needed.

Qualifications

  • Background in a fast-paced environment — finance, technology, AI, or startups preferred
  • Clear, upfront communicator — comfortable navigating ambiguity with confidence and composure
  • Meticulous attention to detail, especially across scheduling and travel; able to prioritize effectively in high-pressure environments
  • Strong written and verbal communication skills; professional and warm in every context
  • Strong interpersonal relationships — a natural relationship-builder who earns trust quickly across all levels of an organization
  • Good judgment — knows when to act independently and when to loop in
  • Tech-savvy and comfortable with modern productivity tools
  • Familiarity with AI tools or workflow automation — able to help build and maintain systems that reduce manual lift

Skills

Required:Calendar managementCommunicationTravel coordinationRelationship building

Benefits

  • Competitive salary and comprehensive benefits package
  • Meaningful equity in a fast-growing startup
  • In-office role based in San Mateo
  • Total compensation includes base salary plus equity and benefits
  • Opportunity to work with senior leadership and impact the future of AI infrastructure
Last updated Jul 29, 2026. Interested? Apply on the company site.
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About Fireworks AI

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