Operations Specialist, Pilot Manufacturing
Vancouver, WA$31/hr - $45/hr + equityFull-timePosted 2mo ago
About the role
Hands-on operations role supporting the daily activity of the Vancouver, WA pilot and contract manufacturing facility. Combines facilities operations, manufacturing support, workplace services, inventory management, and site coordination to keep the facility safe, organized, stocked, and ready for fabrication, assembly, testing, and production activities.
Responsibilities
- Conduct routine site walks to identify maintenance needs, safety concerns, supply shortages, housekeeping issues, and other conditions that could affect operations.
- Support reliable operation of building systems, utilities, shared infrastructure, office areas, breakrooms, and employee facilities.
- Respond to facility and workplace requests, resolving routine issues directly and escalating technical or safety-critical matters as needed.
- Coordinate preventive and corrective maintenance with contractors, vendors, and internal teams.
- Support equipment installation, work-area setup, production changes, and facility improvement projects.
- Assist with fleet vehicle management, including scheduling maintenance and maintaining records.
- Assist with shipping, receiving, material staging, and movement of supplies and equipment throughout the facility.
- Maintain keys, badges, access records, and other assigned site-security processes.
- Maintain appropriate stock levels for industrial consumables, PPE, janitorial supplies, office materials, food, beverages, coffee, and other workplace essentials.
- Receive, organize, store, and distribute materials needed to support manufacturing and employee operations.
- Maintain clean, organized, and functional breakrooms, kitchens, meeting rooms, collaboration areas, and shared spaces.
- Coordinate catered meals, visitor refreshments, employee events, and related setup and cleanup.
- Support visiting employees, guests, contractors, and vendors with site access, orientation, workspace setup, and general logistics.
- Serve as an on-site contact for routine maintenance, facilities, hospitality, delivery, and service vendors.
- Coordinate vendor access and schedules, verify completed work, and escalate performance, cost, quality, or safety concerns.
- Support purchase requests, invoice reconciliation, expense tracking, and maintenance of vendor and service records.
- Reinforce site safety expectations and promptly escalate unsafe conditions, incidents, or operational risks.
- Assist with inspection and readiness of emergency, life-safety, first-aid, spill-response, and evacuation equipment.
- Coordinate waste, recycling, hazardous-material, and regulated-waste services in accordance with established procedures.
- Support emergency drills, inspections, audits, and compliance activities under the direction of the Operations Manager and company safety team.
- Maintain SOPs, checklists, inventory records, inspection logs, maintenance documentation, and other operational records.
- Help establish repeatable processes and service standards as the facility transitions into sustained manufacturing operations.
- Identify opportunities to improve safety, reliability, organization, cost, and employee productivity.
- Support incident follow-up, corrective actions, facility projects, and operational-readiness initiatives as assigned.
Qualifications
- 2–4 years of experience in facilities, workplace operations, manufacturing support, hospitality, logistics, industrial services, or a related hands-on role.
- Strong organizational skills and the ability to manage multiple priorities with consistent follow-through.
- Service-oriented mindset and interest in helping manufacturing and technical teams work safely and efficiently.
- Ability to identify problems, use sound judgment, and resolve routine issues independently.
- Experience coordinating vendors, deliveries, maintenance activities, inventory, or workplace services.
- Strong written and verbal communication skills.
- Comfort working in an active industrial or manufacturing environment.
- Proficiency with Microsoft Office, Google Workspace, or similar business applications.
- Valid driver’s license and ability to travel periodically between the Vancouver facility and Portland headquarters.
Skills
Required:Facility managementVendor coordinationInventory managementCommunication
Benefits
- Flexible paid time off
- Health insurance (company pays 100% of gold-level PPO plan for full-time employees, their partners, and dependents)
- Dental insurance (company pays 100% for full-time employees, their partners, and dependents)
- Vision insurance (company pays 100% for full-time employees, their partners, and dependents)
- Disability insurance (company pays 100% for a policy to provide long-term financial support if you become disabled)
- Ability to contribute to tax-advantaged accounts, including 401(k), health FSA, and dependent care FSA
Last updated Sep 7, 2026. Interested? Apply on the company site.
About Panthalassa
Go where the energy is
We're harnessing renewable energy in the open ocean and delivering it around the world. Engineered in Portland, Oregon.
Planetary-scale energyclean energy platformrenewable energyocean energypilot deploymentpublic-benefit corporation
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