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Executive Assistant to the CEO

Panthalassa· Business Operations
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Portland, Oregon$130k - $195k + equityfull-timePosted 2mo ago

About the role

Executive Assistant to the CEO in a renewable energy and ocean technology company. A hands-on role partnering with the CEO and Chief of Staff to manage day-to-day and personal logistics, build systems, and operate with high discretion in a fast-paced, high-trust culture.

Responsibilities

  • Inbox & Communications: Keep the CEO’s inbox and inbound communications moving with exceptional responsiveness. Identify and raise urgent items, draft crisp, clear, tactful communications, and develop responses as appropriate.
  • Calendar & Scheduling: Own the CEO’s calendar and scheduling including prioritization, protecting focus time, and optimizing for efficiency and daily flow. Coordinate with internal and external stakeholders cleanly and without creating friction. Support scheduling for other company leaders at the CEO’s discretion.
  • Event & Visit Coordination: Own planning, coordination, and execution for site visits and external engagements including investor visits, group tours, speaking opportunities, and media appearances.
  • Travel: Arrange CEO travel including last-minute bookings, transportation, required documentation, and occasional on-the-ground support. Support travel arrangements for other company leaders at the CEO’s discretion.
  • Meeting Preparation & Follow-Through: Ensure the CEO is on time and prepared for meetings and commitments. Manage reminders and capture important decisions, follow-ups, next steps, and other key details.
  • Confidentiality & Judgment: Handle sensitive personal and professional information with absolute discretion. Read situations well, including when to engage, when to be brief, and when not to interrupt.
  • Personal Assistance & Life Infrastructure: Anticipate and address practical needs that make the CEO’s life easier and reduce recurring sources of friction. Build and maintain low-touch, reliable systems for facilitating household management, appointments, errands, and other personal logistics.

Qualifications

  • This is not a 9-to-5 role. Comfortable remaining responsive to time-sensitive communications across a wide daily window, including evenings and weekends.
  • Proven professional experience in a role requiring exceptional organization, judgment, discretion, and coordination of complex priorities in a fast-paced environment.
  • Highly responsive working style and dependable follow-through, with the ability to execute quickly while remaining calm and accurate.
  • Experience partnering with executives and senior leaders, coordinating across multiple stakeholders, and driving complex priorities to completion while building trust.
  • Excellent written and verbal communication skills with the judgment and polish to represent executives and the company effectively.
  • Fast and accurate typing skills for rapid drafting, note-taking, and communication.
  • Exceptional organization and attention to detail with a track record of managing multiple complex workstreams.
  • Strong relationship memory and social awareness; ability to retain names, organizations, prior interactions, and context across a broad network.
  • Strong computer proficiency and ability to quickly learn new software; familiarity with Google Workspace, Slack, spreadsheets and relational databases.
  • Ability to operate effectively amid ambiguity and rapid change; comfort with context switching.
  • Calm, grounded demeanor under pressure; ability to create and maintain a low-friction working environment.
  • Service-oriented mindset; willingness to handle both strategic responsibilities and day-to-day operational functions with equal care.
  • High personal energy, tact, warmth, and good humor.
  • Strong interpersonal instincts and situational awareness; ability to build trust across a wide range of relationships.
  • Absolute discretion with sensitive information.
  • Willingness to seek, receive, and incorporate direct feedback in a high-trust, high-performance culture.

Skills

Required:Inbox managementCalendar managementTravel planningCommunicationdiscretion & confidentialityRelationship managementSoftware proficiency

Benefits

  • Flexible paid time off
  • Health insurance (company covers 100% of gold-level PPO for full-time employees, partners, and dependents)
  • Dental insurance (company covers 100% for full-time employees, partners, and dependents)
  • Vision insurance (company covers 100% for full-time employees, partners, and dependents)
  • Disability insurance (company covers 100% for long-term financial support)
  • 401(k) and tax-advantaged accounts (FSA options)
  • Relocation assistance (if needed)
Last updated Oct 5, 2026. Interested? Apply on the company site.
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About Panthalassa

Go where the energy is

We're harnessing renewable energy in the open ocean and delivering it around the world. Engineered in Portland, Oregon.

Planetary-scale energyclean energy platformrenewable energyocean energypilot deploymentpublic-benefit corporation
Company profileWebsite

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