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Operations Coordinator

Astera Institute· Neuro
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Emeryville HQ$70k - $100kFull-timePosted 2mo ago

About the role

Astera Neuro is seeking an Operations Coordinator to support the Chief Operating Officer by keeping research operations organized, on schedule, and running smoothly. The role centers on tracking projects, coordinating across science, engineering, and operations teams, and ensuring important work stays on track in a fast-paced, early-stage research environment.

Responsibilities

  • Partner directly with the COO to manage day-to-day operational priorities, project timelines, and follow-ups across the organization.
  • Track cross-functional projects from kickoff to completion, keeping timelines, owners, and action items organized and visible.
  • Use AI tools and automation to streamline workflows, draft first-pass materials, and build lightweight internal tools.
  • Coordinate and prepare materials for leadership meetings, all-hands, and cross-team syncs, including agendas, notes, and follow-up tracking.
  • Support vendor, facilities, and logistics coordination to keep the lab and office running smoothly.
  • Help plan and execute internal events, onboarding logistics, and team offsites.
  • Support recruiting coordination, including interview scheduling, candidate communications, and offer logistics, as the team grows.
  • Maintain operational documentation, trackers, and dashboards so the team always has an accurate view of what's in flight.
  • Identify process gaps and help build lightweight systems that make the organization more efficient as it scales.
  • Take on ad hoc projects and special initiatives as priorities shift, no two weeks will look exactly the same.

Qualifications

  • Bachelor's degree with 1–3 years of experience in a project coordination, operations, executive support, or program management role (internships count).
  • Exceptional organizational skills and an ability to juggle multiple projects and deadlines without losing track of details.
  • Strong written and verbal communication skills; comfortable interfacing with leadership and technical teams alike.
  • A proactive, ownership-driven mindset — you notice what needs to get done and follow through without being asked twice.
  • Comfortable working in a fast-paced, early-stage environment where priorities can shift quickly.
  • Proficiency with common productivity and collaboration tools (e.g., Google Workspace, Slack, project trackers like Asana/Notion).
  • Fluency with new software and an instinct to reach for AI tools and automation to work faster and better.
  • Discretion and sound judgment with confidential information.

Skills

Required:Project coordinationCommunicationTooling & automation

Benefits

  • Astera Neuro provides a comprehensive benefits package and total compensation that is competitive and commensurate with the level of experience and qualifications.
Last updated Sep 23, 2026. Interested? Apply on the company site.

About Astera Institute

The future, faster.

We empower visionary, high-leverage science and technology projects with the capacity to create transformative progress for human civilization.

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