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Subcontracts Manager, Public Sector

Scale AI· Public Sector
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full-timePosted 2mo ago

About the role

Subcontracts Manager responsible for day-to-day relationships, execution, and integration of subcontractors supporting Scale AI's Public Sector programs, ensuring alignment with the technical solution, timelines, and security requirements.

Responsibilities

  • Own day-to-day relationships with subcontractors supporting large Public Sector programs, including major defense primes and specialized technical partners
  • Understand Scale’s overall technical solution and ensure each subcontractor clearly understands how its scope, interfaces, and deliverables fit into that solution
  • Translate prime contract milestones and program requirements into clear subcontractor deliverables, timelines, dependencies, and acceptance criteria
  • Integrate subcontractor activities into the broader Integrated Master Schedule (IMS) and proactively identify dependencies, risks, and potential schedule impacts
  • Hold subcontractors accountable for committed scope, timelines, deliverables, status reporting, and corrective actions when execution falls behind
  • Partner closely with Scale technical leads and program managers who will review and approve the technical quality of subcontractor work, while you own execution, coordination, and follow-through
  • Establish clear operating cadences with subcontractors, including status reviews, action tracking, risk management, decision logs, and escalation mechanisms
  • Drive resolution of technical and programmatic blockers across Scale teams, subcontractors, customers, and other external stakeholders
  • Lead onboarding of new subcontractors and ensure they have the program context, systems access, security requirements, documentation, and operating processes necessary to execute
  • Coordinate the flow-down and tracking of applicable security, access, compliance, and program requirements
  • Manage subcontractor administrative workflows, including invoices, billing questions, documentation requests, staffing changes, access issues, and other day-to-day operational needs
  • Provide Scale program managers with a clear view of subcontractor performance and proactively escalate issues before they impact government deliverables
  • Build productive, high-trust relationships with subcontractor teams while maintaining a high bar for accountability and execution

Qualifications

  • Active Top Secret clearance
  • 5+ years of experience in program management, technical program management, subcontractor management, defense acquisition, systems integration, or a related role
  • Experience managing external organizations against defined scope, schedules, milestones, and deliverables
  • Experience working with Integrated Master Schedules, Work Breakdown Structures, Statements of Work, deliverable tracking, and formal program reviews
  • Strong technical acumen and the ability to understand software, systems integration, interfaces, dependencies, and technical program plans without needing to be the engineer approving the work
  • Demonstrated ability to operate across both technical and administrative domains, from engineering dependencies and program schedules to invoicing, onboarding, and documentation
  • Experience building and managing integrated program plans with multiple teams, workstreams, and external dependencies
  • Strong ability to influence organizations and individuals outside of your direct reporting chain
  • Comfort holding sophisticated external partners accountable, including escalating performance issues when necessary
  • Excellent written and verbal communication skills, with the ability to communicate clearly with engineers, program managers, executives, subcontractors, and government stakeholders
  • Strong organizational skills and attention to detail, particularly around commitments, documentation, financial workflows, and schedule management
  • High ownership and a track record of proactively identifying risks and driving them through resolution
  • Willingness to work onsite in the Washington, DC area as required to support customers, programs, and classified work
  • Willingness to travel to subcontractor facilities as required

Skills

Required:Active Top Secret clearanceProgram managementSubcontractor management

Benefits

  • comprehensive health, dental and vision coverage
  • retirement benefits
  • learning and development stipend
  • generous PTO
  • potential commuter stipend
Last updated Sep 9, 2026. Interested? Apply on the company site.
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About Scale AI

Data-centric infrastructure to accelerate the development of AI

Scale accelerates the development of AI within organizations of any size to deliver critical business insights and operational efficiency. Its data-centric infrastructure platform leverages RLHF (Reinforced Learning with Human Feedback) to help organizations build the strongest AI models that supercharge their business, with customers across industries including Meta, Microsoft, U.S. Army, DoD’s Defense Innovation Unit, Open AI, General Motors, Toyota Research Institute, Brex, Instacart and Flexport.

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