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Administrative Assistant

Apple· Corporate Functions / ASE Operations Admin Team
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Cupertino, California, Seattle, Washington$37.42/hr - $65.24/hrFull-timePosted 1mo ago

About the role

Administrative Assistants to join the ASE Operations Admin team within Apple Services Engineering (ASE). Provide scheduling, logistics, budget oversight, and operational support to senior leaders across ASE, across Cupertino and Seattle locations, in a fast-paced, multi-faceted environment.

Responsibilities

  • Provide calendar management and scheduling support for senior-level leadership, coordinating meetings, conference calls, and logistics across multiple time zones
  • Manage domestic and international travel arrangements, including flights, hotels, and ground transportation
  • Serve as a trusted point of contact for team communications, logistics, and escalations, exercising sound judgment and discretion at all times
  • Provide backup support for other admins across the ASE team as needed
  • Oversee space planning, manage facility needs, and ensure office supplies and equipment are available
  • Handle building access and related site logistics
  • Coordinate IS&T support and maintain office equipment such as printers and shared resources
  • Work closely with administrative teams at other locations to align on processes, procedures, and cross-site coordination
  • Apply knowledge of Apple finance policies to manage internal and external orders, ensuring compliance and efficiency
  • Process and track purchasing using P-card, eApproval workflows, and other procurement systems
  • Manage expense reconciliation and coordinate vendor orders including office materials and supplies
  • Coordinate logistics for events, workshops, and programs — including room bookings, catering, vendor management, and on-site coordination
  • Manage ordering and inter-office shipping of materials and program resources
  • Support overall operational readiness for learning programs, team events, and leadership visits across locations

Qualifications

  • 2+ years of experience as an Administrative Assistant, supporting senior-level management in a corporate or professional environment or comparable experience
  • Demonstrated ability to handle sensitive and confidential information with discretion and integrity
  • Experience coordinating logistics such as room bookings, catering, shipping, or event support
  • Comfortable working with purchasing, expense reconciliation, or P-card processes
  • A Bachelor's degree, Associate's degree (AA), or equivalent practical experience
  • Experience supporting multiple managers or directors simultaneously across different teams or functions
  • Proficiency with Apple tools including iCal, Keynote, Mail, eApproval, and other macOS-based systems
  • Experience with Quip, Box, Confluence, or similar collaboration and document management platforms
  • Familiarity with event operations, training coordination, or program logistics
  • Experience working with vendors for materials ordering, reprographics, or office supply management
  • Capable of influencing others with a calming presence, while ensuring tasks are handled efficiently and accurately
  • Curious, adaptable, and a dedicated problem solver who thrives on shifting priorities
  • Prior experience in a technology company or similarly fast-paced corporate environment is a plus
  • Strong organizational skills with exceptional attention to detail, accuracy, and follow-through
  • Ability to manage competing priorities and remain composed in a fast-paced, dynamic environment
  • A self-starter with strong judgment, capable of making effective decisions and knowing when to escalate

Skills

Required:Calendar managementTravel coordinationBudget oversight & procurement
Nice to have:Event & program logisticsVendor management

Benefits

  • Comprehensive medical and dental coverage
  • Retirement benefits
  • Discounted products and free services
  • Educational expense reimbursement including tuition
  • Potential discretionary bonuses or commission payments
  • Relocation assistance (where applicable)
  • Apple employee stock programs eligibility (RSU, stock purchase plan)
Last updated Aug 28, 2026. Interested? Apply on the company site.

About Apple

Discover the innovative world of Apple and shop everything iPhone, iPad, Apple Watch, Mac, and Apple TV, plus explore accessories, entertainment, and expert device support.

Discover the innovative world of Apple and shop everything iPhone, iPad, Apple Watch, Mac, and Apple TV, plus explore accessories, entertainment, and expert device support.

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