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Talent & People Operations Coordinator

Panthalassa· Business Operations
Apply on company site
Portland, OR$60k - $80kfull-timePosted 1mo ago

About the role

Onsite candidate experience and recruiting logistics coordinator to run interview days end-to-end, keep schedules on track, and act as a calm, decisive point person for changes. Partners with recruiters to drive operational plans and supports employees and candidate interactions in a high-growth, mission-driven renewable energy company.

Responsibilities

  • Own onsite interview days end-to-end: room bookings, agendas, signage/materials, AV basics, and keeping the schedule on track (5–10/week).
  • Be the onsite point person: greet candidates, escort between rooms, handle day-of changes, and make sure everyone gets where they need to be.
  • Partner with recruiters on logistics: recruiters drive candidate communications; you drive the operational plan and keep recruiters looped on any issues or updates.
  • Coordinate hospitality: order/set-up lunch and refreshments, manage dietary needs, and reset rooms between sessions.
  • Keep interview logistics clean and repeatable: templates, checklists, room standards, and a lightweight system so onsite days don’t feel chaotic.
  • Provide general HR admin support: scheduling help, document coordination, and ad hoc People Ops support for recruiting and employee relations as needed.

Qualifications

  • 1–3+ years in a coordination/admin role where you ran logistics with lots of moving parts (recruiting, HR, EA, events, office ops).
  • Strong calendaring + organization skills (Google Calendar) and comfort working from a tracker/checklist/ATS without things slipping.
  • Calm, service-oriented, and decisive onsite: you can troubleshoot quickly, communicate clearly, and keep the day moving.
  • Discreet and trustworthy with confidential HR information.

Skills

Required:Coordination and logistics managementCalendaring
Nice to have:Onsite event supportATS familiarity (Greenhouse or similar)

Benefits

  • Flexible paid time off
  • Health insurance (the company pays 100% of gold-level PPO plan for full-time employees, their partners, and dependents)
  • Dental insurance (the company pays 100% for full-time employees, their partners, and dependents)
  • Vision insurance (the company pays 100% for full-time employees, their partners, and dependents)
  • Disability insurance (the company pays 100% for a policy to provide long-term financial support if you become disabled)
  • Ability to contribute to tax-advantaged accounts, including 401(k), health FSA, and dependent care FSA
  • Relocation assistance to Portland (if needed)
Last updated Sep 7, 2026. Interested? Apply on the company site.
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About Panthalassa

Go where the energy is

We're harnessing renewable energy in the open ocean and delivering it around the world. Engineered in Portland, Oregon.

Planetary-scale energyclean energy platformrenewable energyocean energypilot deploymentpublic-benefit corporation
Company profileWebsite

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