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Recruiting Systems Administrator

Quince· Talent Acquisition
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Full-timePosted 1mo ago

About the role

We are looking for a Recruiting Systems Administrator to own the day-to-day administration and optimization of our talent acquisition tech stack, with hands-on management of Greenhouse (ATS), ModernLoop (interview scheduling), and adjacent recruiting tools, including in-house systems.

Responsibilities

  • Administer and configure Greenhouse, ModernLoop, and adjacent recruiting tools, including job templates, interview plans, scorecards, approval chains, and permissions.
  • Manage user access, roles, and permission groups across the TA stack, ensuring the right people have the right level of access and offboarding is timely.
  • Build and maintain recruiting workflows and automations that reduce manual steps for recruiters and coordinators.
  • Own data hygiene in the ATS, including deduplication, field standardization, and routine audits to keep reporting reliable.
  • Support integrations between recruiting tools and downstream systems, and partner with the Systems Engineers on troubleshooting data feeds.
  • Serve as tier-one support for recruiter and coordinator system questions, triaging issues and resolving them or escalating with clear context.
  • Coordinate with vendors on support tickets, release management, new feature rollouts, and configuration changes.
  • Document system configurations, standard operating procedures, and training materials so knowledge does not live in one person's head.
  • Identify and implement opportunities to automate recruiting operations, applying AI-enabled tooling to improve speed and accuracy.

Qualifications

  • 5+ years of experience administering recruiting or HR systems, with hands-on Greenhouse or comparable ATS administration.
  • Strong working knowledge of interview scheduling tools such as ModernLoop and their configuration.
  • Demonstrated experience managing user access, permissions, and workflow configuration in SaaS platforms.
  • A track record of improving data hygiene and building reporting-ready processes.
  • Experience supporting integrations between systems and coordinating with vendors on troubleshooting.
  • An automation mindset and comfort using AI-enabled tools to streamline repetitive operational work.
  • Excellent problem-solving skills and strong attention to detail, with the ability to translate recruiter needs into system solutions.
  • Clear written communication and a habit of documenting processes for a scaling team.
  • Experience with SQL and APIs a plus

Skills

Required:Greenhouse administrationModernLoop configurationUser access and permissions managementData hygiene and reportingSystem integrations
Nice to have:Automation / AI toolingSQL and APIs

Benefits

  • No specific benefits listed in the description.
Last updated Sep 9, 2026. Interested? Apply on the company site.
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Quince brings luxury products like Mongolian Cashmere, Italian Leather, Turkish Cotton and Washable Silk to everyone at radically low prices. Shop premium essentials with no middleman.

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