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Team Assistant - Infrastructure

Nebius· Product & Infrastructure
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Hybrid (Amsterdam)Full-timePosted 1mo ago

About the role

Proactive, highly organized Team Assistant to support the Manager in the Infrastructure department, handling executive support, scheduling, travel, events, and operational coordination to ensure day-to-day activities run smoothly.

Responsibilities

  • Manage a dynamic and complex calendar across multiple time zones, balancing competing priorities and frequent scheduling changes.
  • Coordinate domestic and international travel, including visas, accommodation, transportation, and last-minute itinerary changes.
  • Organize meetings from end to end, ensuring all logistics and materials are in place.
  • Manage expense reports, reimbursements, and other executive administrative processes.
  • Coordinate administrative documentation, including NDAs and other required approvals.
  • Act as a trusted partner to the Manager of Infrastructure, anticipating needs and reducing administrative burden.
  • Support planning and execution of team events, off-sites, leadership meetings, and other organizational initiatives.
  • Coordinate vendors and external partners, including contracts, procurement, invoices, payments, and related administrative processes.
  • Drive operational follow-ups by tracking action items and ensuring timely completion of key tasks.
  • Continuously improve and document administrative and operational processes.
  • Provide backup support to other Team / Executive Assistants and collaborate as part of the Executive Support team.
  • Take ownership of ad hoc operational projects and administrative initiatives to improve organizational efficiency.

Qualifications

  • Experience supporting senior executives in a fast-paced, dynamic environment.
  • Exceptional organizational skills with outstanding attention to detail and accuracy.
  • Flexibility to adapt to changing priorities and adjust working hours to support executive schedules.
  • Willingness to go the extra mile to find the best solution.
  • Proactive, service-oriented mindset with ability to anticipate needs and deliver high-quality support.
  • Strong communication skills, professionalism, and discretion with confidential information.
  • Collaborative, positive attitude and ability to build relationships across teams and with external partners.
  • Genuine enjoyment of executive support as a long-term career and commitment to enabling others to succeed.

Skills

Required:Executive calendar managementTravel coordinationMeeting logisticsExpense managementAdministrative documentationVendor & contracts coordination
Nice to have:Process improvement

Benefits

  • Competitive compensation
  • Career growth and learning opportunities
  • Flexibility and ownership
  • Collaborative and innovative culture
  • Opportunity to work on impactful AI projects
  • International environment and talented teams
Last updated Oct 7, 2026. Interested? Apply on the company site.
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About Nebius

The ultimate cloud for AI explorers

Discover the most efficient way to build, tune and run your AI models and applications on top-notch NVIDIA® GPUs.

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