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Recruiting Coordinator, Palo Alto

Quince· Human Resources
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Palo Alto$75k - $82kfull-timePosted 1mo ago

About the role

Recruiting Coordinator located in Palo Alto, CA, focused on coordinating hiring at scale, owning interview coordination, offer governance, recruiting systems, and improving processes while delivering exceptional candidate experience.

Responsibilities

  • Own and continuously improve interview coordination and scheduling processes, SOPs, and playbooks, exercising independent judgment to redesign workflows as hiring needs, volume, and priorities change.
  • Coordinate interviews and own the candidate experience for candidates.
  • Independently resolve complex, ambiguous, and escalated scheduling, logistics, and candidate-experience situations, such as executive and leadership loops, multi-site or cross-time-zone panels, and competing high-priority searches, deciding the best path without step-by-step direction.
  • Own offer letter maintenance and governance: maintain templates and approval workflows, ensure accuracy and compliance, and evaluate and resolve non-standard offer situations, escalating true exceptions with a recommendation.
  • Identify, propose, and implement process enhancements and automations across the recruiting workflow and tech stack, and measure their impact.
  • Serve as a power user or administrator for recruiting systems (Greenhouse and ModernLoop), configuring and maintaining workflows and determining how to apply them to new situations.
  • Interpret recruiting policies and guidelines and advise recruiters, coordinators, and hiring teams on how to handle non-routine cases.

Qualifications

  • BA/BS degree or equivalent experience.
  • 2+ years of experience in recruiting coordination or recruiting operations, including demonstrated ownership of process improvements and independent problem-solving.
  • Experience owning or significantly contributing to offer processes, recruiting systems administration, or coordination programs.
  • Sound judgment and the ability to make good decisions in ambiguous, high-stakes situations with limited direction.
  • Ability to guide and develop others and to influence process and tooling decisions.
  • Excellent organization, attention to detail, and written and verbal communication.
Last updated Sep 30, 2026. Interested? Apply on the company site.
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Quince brings luxury products like Mongolian Cashmere, Italian Leather, Turkish Cotton and Washable Silk to everyone at radically low prices. Shop premium essentials with no middleman.

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