Workplace Experience Coordinator
Portland, OR$29k - $39kFull-timePosted 1mo ago
About the role
Position focused on managing workplace hospitality, facilities support, and on-site operations to keep shared spaces, kitchen, and events running smoothly in a high-touch environment.
Responsibilities
- Daily Operations: perform regular visual sweeps and resets across shared spaces; maintain conference rooms and collaboration areas; uphold high standard of workplace presentation; serve as onsite resource for day-to-day needs; anticipate needs; identify recurring issues and propose improvements; support meeting setup and quick turnovers; provide ad hoc hospitality support.
- Vendor Coordination: coordinate service calls and maintenance for kitchen equipment and hospitality needs; maintain vendor relationships; monitor quality; support expense tracking for hospitality purchases
- Visitors & Hospitality Experience: help create welcoming, professional experiences for employees, guests, and vendors; assist with light administrative tasks such as mail distribution, shipping support, or vendor coordination
- Food & Beverage Operations: keep kitchen and dining areas clean and stocked; maintain inventory; coordinate weekly company lunches and meals; ensure food handling safety; partner with Office Manager to evolve program as company scales
- Event Operations: set up and break down spaces for events; coordinate day-of logistics with vendors and stakeholders (catering, AV, visitor badging, gifts)
- Work Environment: onsite role, active, regularly moving through spaces, lifting supplies, setting up rooms, supporting real-time needs
Qualifications
- 2+ years in workplace operations, hospitality, events, facilities support, retail, or other high-touch service environments
- Comfortable operating independently onsite with minimal oversight
- Strong organizational habits; familiar with checklists, inventory tracking, and digital workplace tools (email/chat, ticketing or task systems such as Atlassian)
- Familiarity with food safety best practices; Food Handler card a plus or willingness to obtain
- Ability to lift and carry supplies, move furniture, and be on feet for extended periods
Skills
Required:Customer service and hospitalityFacility operationsCommunication
Benefits
- Flexible paid time off
- Health insurance (100% company-paid gold-level PPO for full-time employees, partners, and dependents)
- Dental insurance (100% company-paid for full-time employees, partners, and dependents)
- Vision insurance (100% company-paid for full-time employees, partners, and dependents)
- Disability insurance (100% company-paid for long-term disability)
- Ability to contribute to tax-advantaged accounts (401(k), health FSA, dependent care FSA)
- Relocation assistance to Portland (if needed)
- Equity in the company
Last updated Oct 5, 2026. Interested? Apply on the company site.
About Panthalassa
Go where the energy is
We're harnessing renewable energy in the open ocean and delivering it around the world. Engineered in Portland, Oregon.
Planetary-scale energyclean energy platformrenewable energyocean energypilot deploymentpublic-benefit corporation
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