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Sr. Workplace Coordinator

Perplexity· Workplace
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New York City$90k - $110kFull-timePosted 4w ago

About the role

Senior role responsible for office operations, coordination, and administration to create a positive, productive workplace at Perplexity’s NYC office.

Responsibilities

  • Keep the NYC office running with respect to the day to day reception, operations, vendor relationships and associated services, employee health & safety compliance, and facility maintenance all while creating a clean, polished, and positive environment for all to enjoy
  • Open/close the office daily (8:30am - 5:00pm) + be there at times when no one else is for special projects, maintenance or moves.
  • Support team mail and packaging assistance including accepting deliveries of small packages - triage, distribute, keeping it all organized
  • Manage inventory and order all office and kitchen supplies while tracking spend and working within the office budget. Remotely help with office and kitchen supply ordering for small neighboring offices.
  • Keep the office tidy, clean, organized and looking polished each and every hour of the day
  • Create a wonderful workplace experience and environment for employees, visitors, recruits, customers and vendors alike
  • Produce thoughtful and inclusive office experiences and events, collaborating with the Workplace team so there is consistency with other office locations and the global strategy
  • Organize, monitor, and communicate facility and building safety preparedness to employees
  • Build relationships with external parties (contractors, suppliers, etc.) and with building management, maintenance, and cleaning staff, including quality control, vendor accountability, and delivering feedback
  • Organize internal and external lunches, meetings, team-building events, and offsites ensuring proper preparation of all logistical pieces.
  • Assist with coordinating and being the on-site contact for design and construction projects
  • Assist with answering workplace tickets in a kind and timely manner
  • Assist with ad-hoc projects when time allows
  • Contribute in ways beyond this high level overview of the role’s responsibilities

Qualifications

  • 3-5 years of experience working in facilities, workplace operations, office administration, or hospitality fields
  • Proficiency with G-Suite Products or the ability to learn software quickly
  • Excellent organization, planning and prioritization skills
  • Exceptionally strong ownership and can-do attitude with an operational mindset
  • Comfortable working autonomously, juggling multiple tasks under tight deadlines, switching gears quickly, and having a “no task too small” mentality
  • Willingness to jump in where needed, picking up projects and checking things off lists even when it lands on your plate unexpectedly
  • Excellent written, non-verbal, and verbal communication skills; the ability to work well with various personality types, and are receptive to feedback...all while maintaining a high degree of professionalism and confidentiality
  • Genuine passion for supporting others and a contagiously positive attitude
  • Capability to anticipate others' needs and act with patience, kindness, and firmness
  • An eye for detail with regards to all things from process to projects to space to events
  • Ability to maintain a professional and kind game face even when things aren’t going as planned; problem solving quickly and quietly
  • Solid sense of self awareness and the desire for feedback to adapt and grow

Skills

Required:Office managementVendor management

Benefits

  • Full-time U.S. benefits program including equity, health, dental, vision, retirement, fitness, commuter and dependent care accounts, and more
  • International benefits tailored to region of residence
Last updated Sep 23, 2026. Interested? Apply on the company site.

About Perplexity

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