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Executive Business Partner

Merge Labs· Finance, Legal, Operations, People
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San Francisco Bay Area$95k - $165kFull-timePosted 4w ago

About the role

Executive support role within Merge Labs’ People team supporting three members of company leadership (including two co-founders). Focus on scheduling, preparation, logistics, communication, and follow-through, with potential to expand to shaping leadership agendas, tracking decisions, improving information flow, and owning operational projects.

Responsibilities

  • Shape how our leaders spend their time. Manage complex calendars for three leaders, with the majority of support focused on the co-founders. Proactively reconfigure, shorten, cancel, and sequence meetings; protect focus and preparation time; and make routine prioritization calls using established company priorities and executive preferences. Surface business tradeoffs to the executive rather than becoming a gatekeeping layer.
  • Build the right operating system around each executive. Develop working cadences, reduce contextless meetings, take ownership of inbox and communication triage, create digests, link pre-reads and context to upcoming meetings, flag missing preparation, and carve out time for actions requiring executive attention.
  • Improve how information and decisions flow through the company. Maintain visibility into how priorities, decisions, and ownership flow, surface issues requiring leadership alignment, and ensure leadership decisions reach those responsible for execution.
  • Steward important external relationships. Maintain an organized view of key collaborators, clinical partners, funders, advisors, government/regulatory contacts, strategic partners, vendors, and prospective hires; track history, commitments, and next steps; coordinate visits and events; manage outreach.
  • Handle logistics, travel, and sensitive context with judgment. Own travel end-to-end, manage receipts/expenses, coordinate events and external visits, and handle confidential information discreetly.
  • Provide limited personal support when it meaningfully protects work time. Coordinate occasional personal logistics that would otherwise disrupt work, not a personal-concierge role.

Qualifications

  • Demonstrated judgment and scope beyond years of experience
  • Experience supporting founders or senior leaders with demanding schedules
  • Exceptional prioritization and calendar management skills
  • Ability to adapt to different leader styles and build supportive structures
  • Proactive problem-solver who can manage complexity and communicate effectively
  • Interest in leveraging AI to increase leverage in executive support
  • Trusted partner with high discretion and integrity
  • Intellectual curiosity about science, engineering, people, and strategy behind the organization
  • Alignment with Merge’s mission and ability to enable long-term ambitious research

Skills

Required:Calendar managementCommunication and coordinationDiscretion and judgment
Nice to have:Project and operational coordinationRelationship managementAI-enabled workflow thinking

Benefits

  • Equity (as part of compensation)
  • Competitive salary: $95K – $165K
  • On-site work in San Francisco Bay Area
  • Full-time employment
  • Additional benefits not listed in description may apply
Last updated Oct 7, 2026. Interested? Apply on the company site.
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About Merge Labs

Introducing Merge Labs

Meet Merge Labs – a research lab with the long-term mission of bridging biological and artificial intelligence to maximize human ability, agency, and experience.

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