Legal Operations and Contracts Manager
XBOW· Legal
United Kingdom (Remote)Full-timePosted 4w ago
About the role
Legal Operations & Contracts Manager responsible for owning day-to-day legal workflows, supporting commercial contracting, and building scalable legal processes within XBOW’s in-house legal function.
Responsibilities
- Be a central point of contact for legal requests, gathering relevant information, coordinating priorities with legal counsel and tracking matters through to completion.
- Build strong relationships across XBOW, helping colleagues understand legal processes, approval requirements and next steps.
- Work closely with Sales and Finance to progress commercial agreements and resolve operational bottlenecks.
- Give stakeholders clear updates on timelines, dependencies and outstanding decisions.
- Draft, review and negotiate NDAs, and other lower-risk commercial agreements within agreed playbooks and delegated authority.
- Support customer contracting by preparing approved templates and order forms, coordinating internal reviews and managing approvals and signatures.
- Identify non-standard terms and escalate issues requiring legal counsel’s judgement, including those relating to liability, intellectual property, data protection and security testing permissions.
- Maintain contract records and track key obligations, renewal dates and notice periods.
- Help develop contract templates, negotiation playbooks and practical guidance that enable the business to handle routine requests efficiently.
- Own the administration of legal intake, matter tracking and contract management systems, keeping records accurate and accessible.
- Implement and improve workflows for contract review, approvals, signatures and document retention.
- Produce useful reporting on legal demand, contract turnaround times, outstanding matters and external legal spend.
- Coordinate external counsel onboarding, engagement administration, invoices and budget tracking.
- Manage legal subscriptions, service providers and associated renewals.
- Identify practical opportunities to automate repetitive tasks and use approved AI tools, with appropriate handling of confidential and sensitive information.
- Conduct legal research and prepare initial drafts of internal guidance, correspondence and other documents for counsel review.
- Support corporate housekeeping, governance records and signature processes.
- Help maintain legal policies and coordinate training and internal guidance.
- Coordinate inputs from Legal, Security and other teams on customer due diligence and related documentation.
- Support legal projects as XBOW’s products, operations and international footprint evolve.
Qualifications
- 8+ years of relevant experience spanning paralegal work and legal operations, including 2+ years in-house
- A legal qualification, paralegal certification or equivalent relevant experience. Qualification as a solicitor or attorney is not required
- Practical experience supporting commercial contracts and working within templates, playbooks and approval frameworks
- A track record of taking ownership of legal processes and improving how a legal team operates
- Strong organisational skills and attention to detail, with the ability to manage competing priorities and follow matters through
- Confidence working with business stakeholders and translating legal processes into clear, practical steps
- Sound judgement about what you can resolve independently and when to involve legal counsel
- Experience with contract management, electronic signature and workflow tools, and an interest in responsible uses of AI
Skills
Required:Legal operationsCommercial contractingContract management tools
Last updated Sep 24, 2026. Interested? Apply on the company site.
About XBOW
Scale your offensive security in hours
XBOW is an AI-powered penetration testing platform that delivers human-level security testing at machine speed.
AI agentsenterprise-infrastructureoffensive securitypenetration testingwing-list-2026wing-list-2026-mid-stage
More open roles at XBOW
- Information Security Analyst, GRC1mo agoRemote · IT & Corporate Security
- Software Engineer - Console7mo agoRemote · Engineering