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Maintenance Administrator

Hims & Hers· PHARMACY
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Mesa, ArizonaFull-timePosted 3w ago

About the role

Maintenance Administrator role in the Pharmacy department focused on CMMS administration, maintenance planning, inventory control, and process optimization to support facilities and maintenance teams.

Responsibilities

  • System administration/configuration: Configure, maintain, and troubleshoot the CMMS software to ensure it meets the organization's operational needs. Set up company profiles, assets, locations, user roles and custom fields.
  • Data management: Ensure the accuracy and integrity of all CMMS data, including equipment records, bills of materials (BOMs), work orders, inventory and maintenance history.
  • User support and training: Create and manage user accounts, roles, and permissions and develop and deliver training programs for new and existing users. Provide user support.
  • Workflow optimization/PM development: Work with maintenance teams to create jo plans, schedules, and work orders, and use the system to optimize maintenance processes
  • Create and schedule PM tasks/routes and procedures alongside Maintenance/Facility Managers.
  • Perform and/or oversee cycle counts for inventory and order new parts while keeping track of trends of common wear items/parts and critical spares.
  • Train staff on CMMS best practices and provide help desk support.
  • Review new SOPs for accuracy and match PM schedules and practices.
  • Analyze new equipment and create new PM schedules and procure parts to ensure efficiency.
  • Reporting and analysis: Generate regular reports on maintenance activities, performance, and costs, and analyze data to identify trends and opportunities for improvement.
  • Inventory and procurement: Manage parts inventory within the CMMS, including tracking usage, cycle counts, and coordinating with vendors for parts ordering. Oversee inventory and warehouse functions within the system.
  • Asset management: Maintain a comprehensive history of all assets, including performance, maintenance, and cost data, within the CMMS.
  • Work with vendors to build spare parts inventory and trend wear parts for equipment.

Qualifications

  • Must be at least 18 years of age and present state-required proof of age documents.
  • High school diploma or equivalent GED required.
  • Must be able to safely lift and carry items weighing up to 50 pounds.
  • Proficiency with Microsoft Word, Excel, and Project Management software
  • Ability to document predictive/preventive maintenance charts, technical data and other data; interpret data and provide relevant input for process improvement.
  • Effective communication in English; bilingual in Spanish preferred
  • Physical ability to bend, stoop, reach overhead, climb ladders, and climb stairs; comfortable with heights using lifts.
  • 2+ years of industry experience in maintenance or administrative related field; maintenance planning experience; experience with CMMS software and maintenance operations.
  • Excellent organizational and analytical skills; attention to detail; strong collaboration skills; cross-functional teamwork.
  • Experience in manufacturing, maintenance, or distribution preferred.
  • Positive attitude with drive for continuous improvement.
  • Flexibility to support maintenance department activities.

Skills

Required:CMMS administrationData managementUser training and support

Benefits

  • Competitive salary & comprehensive health benefits including medical, dental & vision
Last updated Sep 30, 2026. Interested? Apply on the company site.

About Hims & Hers

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