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Executive Assistant, Office of the CEO

Waabi· People & Places – Administrative
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Hybrid (San Francisco, CA)$120k - $170kFull-timePosted 2w ago

About the role

Executive Assistant to join the Office of the CEO at Waabi, supporting calendar, travel, and meeting preparation, and helping to shape the Office of the CEO structure and operations.

Responsibilities

  • Own the operational execution layer of calendar, travel, and logistics support for the CEO at high complexity and pace.
  • Identify patterns and inefficiencies in calendar structure, pre-read completeness, and meeting-acceptance follow-through; propose improvements.
  • Anticipate needs and proactively resolve issues before they arise.
  • Track action items, deadlines, and commitments to ensure follow-through.
  • Flex into coverage during time-zone shifts or travel; step into point-person duties as needed.
  • Partner closely with other executive assistants supporting the CEO as the Office of the CEO structure develops.
  • Contribute to shaping the Office of the CEO's structure and operating practices as they take shape.
  • Communicate clearly and confidently in ambiguous situations; articulate rationale for decisions to the Senior EA or CEO as needed.
  • Assist with special projects and cross-functional initiatives.
  • Handle highly sensitive and confidential information with professionalism and discretion.
  • Grow into a dedicated ownership track over time and build systems to help the executive team work smarter.

Qualifications

  • 5+ years of experience supporting C-suite executives, including hands-on experience inside an Office-of-CEO structure.
  • Excellent organizational and communication skills.
  • Bachelor's degree or equivalent professional experience.
  • Solid understanding of complex, high-volume calendar and travel logistics management.
  • Ability to rapidly context-switch and reprioritize in a fast-moving, ambiguous environment with mature judgment.
  • Strong problem-solving skills in scheduling, logistics, and operational workflow design.
  • Motivated by impact rather than visibility or ownership of the primary executive relationship.
  • Experience at a larger-scale company.
  • Comfortable with occasional travel (low travel expected).
  • Open-minded and collaborative team player with willingness to help others.
  • Passionate about self-driving technologies and solving hard problems.

Skills

Required:Calendar managementTravel logisticsCommunicationProblem-solving

Benefits

  • Competitive compensation and equity awards.
  • Health and wellness benefits (Medical, Dental, Vision).
  • Paid parental, medical and family care leave.
  • Generous PTO policy.
  • Retirement savings plans (401(k) or RRSP options).
  • Health savings account contribution options.
  • Daily drinks, snacks, and catered meals (in office).
  • Regular team-building activities and social events (on-site, off-site, virtual).
  • Additional country-specific benefits; evolving over time.
Last updated Oct 21, 2026. Interested? Apply on the company site.

About Waabi

pioneering Physical AI, starting with autonomous trucks.

Waabi is pioneering Physical AI, starting with autonomous trucks. We developed a next-generation approach leveraging an end-to-end interpretable and verifiable AI model that’s powered by the industry's most realistic neural simulator. This dramatically reduces the development time and resources needed to bring self-driving vehicles to public roads — safely and at scale.

Autonomous trucksPhysical AIneural simulatorAI modelself-driving vehicles
Company profileWebsite

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