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Executive Assistant to the CEO

Elorian· All Departments
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Palo Alto$140k - $200kFull-timePosted 2w ago

About the role

Executive Assistant to the CEO coordinating the CEO’s calendar, travel, communications, and cross-functional operational tempo with ownership over executive execution and scalable workflows in a fast-paced tech environment.

Responsibilities

  • Calendar & Priority Architecture: Take complete ownership of the CEO’s time—proactively aligning calendar allocation with quarterly business priorities across internal teams, board members, investors, and key commercial partners.
  • Executive Inbox & Gatekeeping: Serve as the first filter for executive communications—independently triaging messages, handling routine queries, drafting executive responses, and escalating high-value matters.
  • Travel & Complex Logistics: Architect seamless end-to-end travel itineraries, founder schedules, and high-priority logistics, anticipating shifts and troubleshooting in real time.
  • Meeting Intelligence & Preparation: Ensure the CEO is prepared for every engagement by driving agenda creation, synthesizing briefing materials, capturing key decisions, and tracking action items across participants.
  • Leadership Team Cadence: Drive the rhythm of executive business—owning the agendas, decision-tracking, and operational follow-through for leadership meetings, offsites, and board communications.
  • Internal Communication & Alignment: Help draft, refine, and broadcast key internal updates, CEO announcements, and stakeholder communications to ensure alignment across the company.
  • Systems & Workflow Automation: Build, maintain, and continuously refine executive operational systems, deploying AI tools and automation to streamline recurring workflows and decision tracking.
  • Cross-Functional & Strategic Support: Lead high-priority operational projects as they arise, acting as a flexible problem-solver for the CEO across fundraising, recruiting, and special initiatives.

Qualifications

  • 5+ years of total professional experience, with at least 2+ years supporting C-suite executives or high-level leaders in fast-paced environments (tech startups, finance, consulting, or professional services).
  • Extreme Ownership: Proven track record of operating independently, taking projects from zero to completion, and anticipating needs before they arise.
  • High Business Acumen & Discretion: Ability to absorb context quickly, exercise sound judgment on prioritization, and maintain confidentiality on sensitive company and investor matters.
  • Exceptional Communication: Clear, concise, and structured written and verbal skills, capable of representing the CEO to investors, candidates, and internal leads.
  • Process & Tool Fluency: Highly organized with a natural instinct to build simple, repeatable systems and workflows.
  • On-Site Presence: Ability to work on-site in our Palo Alto, CA office five days a week.

Skills

Required:Calendar managementTravel planningExecutive communicationsProject management
Nice to have:Systems & automation

Benefits

  • Meaningful equity stake
  • Full health/wellness benefits
Last updated Oct 9, 2026. Interested? Apply on the company site.

About Elorian

Building the foundation of visual reasoning.

Elorian is a research and product lab pushing the next leap forward in reasoning, focused on visual reasoning in AI, grounded in foundational work by key researchers in the field.

visual reasoningAImultimodal modelsfoundation modelsscientific research
Company profileWebsite

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