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Design Office Coordinator

Nebius· DC Design
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Amsterdam, Netherlandsfull-timePosted 1w ago

About the role

Junior administrative role supporting Nebius’ mechanical and electrical design teams in Amsterdam. Focus on organisation, coordination of design activities and ensuring the team has what it needs to move projects forward. Opportunity to grow towards mechanical or electrical design roles.

Responsibilities

  • Coordinate design meetings, prepare agendas, capture decisions and follow up on actions.
  • Maintain organised records of drawings, specifications, reports and other design documents, with clear version control.
  • Support design schedules and deliverable trackers, helping the team stay on top of deadlines and outstanding information.
  • Coordinate the circulation of documents for review and track comments through to closure.
  • Help engineers gather project information and prepare presentations, reports and design review materials.
  • Maintain registers of technical queries, information requests and decisions, directing questions to the appropriate engineer.
  • Support communication between mechanical and electrical engineers, external consultants and wider project teams.
  • Help improve templates, filing systems and everyday processes as the design office grows.
  • As knowledge develops, assist with straightforward drawing, schedule or technical documentation tasks under an engineer’s supervision.

Qualifications

  • Approximately 2–3 years of experience in administration, project support or coordination. Relevant internships and placements can form part of this experience.
  • Strong organisational skills, attention to detail and the confidence to follow up on outstanding actions.
  • Clear written and spoken English and a collaborative approach.
  • Confidence using everyday office tools, particularly spreadsheets, documents, presentations and shared filing systems.
  • A genuine interest in mechanical or electrical engineering, building services and the infrastructure behind AI.
  • The ability to manage several priorities, ask questions early and communicate when something needs attention.
  • Availability to work in Amsterdam.

Skills

Required:Administration and coordinationDocumentation managementCommunicationMicrosoft Office / office tools
Nice to have:Interest in mechanical/electrical engineering

Benefits

  • Competitive compensation
  • Career growth and learning opportunities
  • Flexibility and ownership
  • Collaborative and innovative culture
  • Opportunity to work on impactful AI projects
  • International environment and talented teams
Last updated Oct 14, 2026. Interested? Apply on the company site.
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