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Executive Assistant to the Chief Business Officer

Dropbox· Admin
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RemoteCA$118.2k - CA$159.9kFull-timePosted 4d ago

About the role

Executive Business Partner to Dropbox’s Chief Business Officer responsible for strategic executive administration, calendar management, travel coordination, meeting preparation, communications, and cross-functional collaboration to enable the CBO and leadership system to operate efficiently.

Responsibilities

  • Own a complex calendar as a strategic operating tool, balancing executive priorities, customer and revenue commitments, leadership forums, preparation time, focus time, travel, and personal commitments
  • Support meeting prep by ensuring the right attendees, context, agendas, pre-reads, links, decision points, and follow-up actions
  • Coordinate domestic and international travel end-to-end, including itineraries, ground transportation, hotel and meeting logistics, time-zone planning, contingency plans, and preparation or recovery time
  • Partner with the CBO’s Chief of Staff to maintain shared visibility into priorities, risks, requests, decisions, and follow-ups
  • Collaborate with other executive admins, Chiefs of Staff, business partners, and cross-functional leaders to resolve scheduling and operating needs without creating parallel processes or confusion
  • Support communication by tracking drafts, deadlines, approvals, distribution lists, links, and follow-through, ensuring that important messages are accurate and do not stall
  • Plan and execute executive meetings, offsites, and leadership events with strong attention to detail and a crisp focus on attendee experience, budget, and contingency planning
  • Maintain accurate administrative systems, including expenses, contacts, recurring meeting structures, action-item tracking, and relevant executive reference materials
  • Surface risks early, make recommendations, and own issues through resolution rather than simply completing the first task requested

Qualifications

  • 8+ years of experience supporting a senior executive, preferably a C-level executive or equivalent leader in a complex, fast-moving organization
  • Expertise managing a highly complex executive calendar across multiple time zones, competing priorities, recurring leadership forums, customer commitments, and protected personal or focus time
  • Experience planning complex domestic and international travel, including contingency planning and coordination across multiple travelers, hosts, vendors, and time zones
  • Strong written and verbal communication skills, including the ability to communicate directly, concisely, and appropriately with senior leaders and cross-functional partners
  • Experience working with and/or for a senior Chief of Staff in tight, trusted partnership on systems- and process-based approaches to make order out of competing priorities
  • Proven ability to prioritize independently, make sound decisions with incomplete information, and escalate risks early with a recommendation
  • Demonstrated track record of accurate, detail-oriented execution across scheduling, events, communications, expenses, and follow-through
  • Experience working as part of an admin community and collaborating across executive offices rather than operating as an isolated support partner
  • Comfort working in a high-change environment where priorities shift quickly and the person must continuously re-plan without losing important details
  • High competency with workplace systems, including Slack, Gmail, Concur, Navan, Google Docs (and Dropbox), and AI tooling for efficiency through human-machine partnership
  • Ability to work primarily on Eastern Time, with flexibility for occasional EMEA and APJ commitments and executive travel

Skills

Required:Executive calendar managementTravel planning and coordinationCommunication (written and verbal)

Benefits

  • Read more about our benefits here.
Last updated Oct 22, 2026. Interested? Apply on the company site.
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About Dropbox

Discover Dropbox – secure, easy cloud storage for file sharing and collaboration. With Dash, save time and organize all your company content in one place.

Discover Dropbox – secure, easy cloud storage for file sharing and collaboration. With Dash, save time and organize all your company content in one place.

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