Office & Workplace Administrator
RoboForce· Human Resources
Milpitas, CA$30/hr - $40/hrunknownPosted 3d ago
About the role
Office & Workplace Administrator role at RoboForce responsible for day-to-day office administration across current and expanding locations, including meeting rooms, vendors, visitors, meals, events, facilities, and operations.
Responsibilities
- Meeting rooms: keep every room bookable and ready — setup standards and upkeep — AV checked and working, rooms reset between sessions, and booking conflicts resolved before they reach the calendar.
- Shipping and receiving: handle inbound deliveries, mail, and packages, and coordinate outgoing shipments. Receive, check, and distribute bulk orders and equipment.
- Office supplies and stationery: order, stock, and track stationery, printing, and general office consumables so nothing runs out mid-week.
- Snacks and pantry: keep the pantry stocked and presentable — selection, ordering, and rotation, working within the weekly budget.
- Meals and events: coordinate catering, team meals, celebrations, offsites, and company events within approved budgets.
- Facilities — hard and soft services: coordinate janitorial, waste, pest control, and landscaping alongside maintenance, repairs, HVAC, and building systems; act as day-to-day point of contact for service providers, escalate issues needing a decision or new spend.
- Visitors and front of house: welcome guests, coordinate access and badges, prepare visitor spaces, and reset them afterward.
- Support multiple locations: maintain standards, supplies, and service consistency across offices, and travel between sites as needed.
- Own what has no owner: spot operational gaps, solve proactively, and take ownership of tasks that fall between roles.
- Track spending and improve operations: maintain purchasing records, receipts, invoices, and trackers; flag unexpected costs and recommend fixes for recurring workplace issues.
Qualifications
- 2+ years of experience in office administration, workplace coordination, hospitality, or related support role.
- Moves with urgency and follows through. Close loops without being chased, and deliver on commitments.
- Strong judgment and autonomy. Make sensible calls independently and anticipate problems.
- Adaptable and resourceful. Comfortable with shifting priorities and non-standard tasks.
- Discreet and trustworthy. Handle confidential information, purchases, and office access with sound judgment.
- Strong organization and attention to detail; manage daily routines alongside urgent requests.
- Experience ordering supplies, coordinating service providers, or supporting meetings and events.
- Comfort with collaborative tools (calendars, spreadsheets, shared documents) and quick learner with new systems.
Skills
Required:Office administrationVendor managementCommunication and discretion
Nice to have:Event planning and catering coordinationBudget tracking
Benefits
- Health, dental, and vision insurance
- 401(k) plan
- Lunches and dinners, fully stocked kitchen
- Regular team-building events
Last updated Oct 22, 2026. Interested? Apply on the company site.
About RoboForce
Robotics for Humanity
RoboForce is building the world’s most advanced Robo-Labor system.
AI RoboticsIndustrial automationRobo-LaborRobotics for Humanityautomationoutsourcingphysical-ai-funding-landscaperobotics
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