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Office Manager

Sciforium· Operations
Apply on company site
San Francisco, CA$80k - $100kFull-timePosted 2d ago

About the role

Office Manager responsible for maintaining a smooth, welcoming, and productive office environment. Owns day-to-day office operations, vendor management, equipment, facilities, new hire onboarding, events, and budget adherence to support rapid company growth.

Responsibilities

  • Office and workplace: daily upkeep, maintenance requests, cleaning service, keys and badge access, safety basics like fire extinguishers and first-aid kits
  • Supplies and inventory: stock office/kitchen areas, manage stocking requests, run inventory tracker with reorder points and monthly counts
  • Furniture, seating and contractors: seating plans, hire/manage contractors for desks, chairs, monitor arms and shelving, handle quotes, insurance, scheduling and sign-off
  • Vendors: single point of contact for snack/water vendor (Office Libations), cleaning, catering, plants, furniture, IT and AV, couriers; source and negotiate new vendors; maintain current vendor list
  • Meeting rooms and AV: AV requests for conference rooms/CEO office, first-line troubleshooting, escalation to IT/AV vendor
  • New hire setup: badges, desks and day-one logistics
  • Equipment and inventory: track hardware and office assets, handle returns/replacements for departing employees
  • Events and culture logistics: all-hands, team celebrations, offsites, visitor/customer days
  • Executive support logistics: prepare CEO’s office/meeting spaces for customers, investors, partners
  • Office expansion: support search/move to new space, tours, broker coordination, move planning, landlords/contractors
  • Budget and playbook: track office/culture spend against monthly budget; write office playbook and onboarding checklist for self-serve

Qualifications

  • 3+ years in office, workplace or operations roles, ideally at a fast-growing startup
  • Experience managing vendors and a budget, with a bias for better deals
  • Comfort with basic IT setup: laptops, accounts, AV and conference room systems
  • Strong organization: ability to build checklists and systems
  • Hands-on and practical: willingness to assemble chairs, reset routers, move boxes as needed
  • Warmth and judgment: discreet handling of sensitive situations
  • Ownership mindset: proactive problem detection and fixes
  • Bachelor degree required
  • Strong written and verbal communication skills across all levels of the organization

Benefits

  • Medical, dental, and vision insurance
  • 401k plan
  • Daily lunch, snacks, and beverages
  • Flexible time off
  • Competitive salary and equity
Last updated Oct 23, 2026. Interested? Apply on the company site.

About Sciforium

Byte-Native AI Models & Infrastructure

Sciforium is pioneering the future of AI infrastructure and research. We're developing byte-native multimodal foundation models while delivering serverless LLM serving at a fraction of traditional costs

Company profileWebsite

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