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Groves Junior Office Manager

Oklo· Operations
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Groves, Lockhart, TX$28/hr - $40/hrfull-timePosted 2d ago

About the role

Junior Office Manager supporting day-to-day operations at the Groves workplace, enabling visitor experiences, office organization, and cross-functional collaboration with multiple Oklo teams at the Groves, TX location.

Responsibilities

  • Welcome visitors and coordinate site access in accordance with Oklo’s security requirements.
  • Manage incoming and outgoing mail, shipping, office communications, and shared workplace information.
  • Respond to routine office requests and direct questions that need specialized support to the appropriate team.
  • Coordinate the workplace portions of employee onboarding and offboarding, including workspaces, equipment, badges, and office orientation.
  • Lead in efforts to support and improve the facility experience for visitors.
  • Contribute to the facility’s educational elements through the lens of graphic design and human factors.
  • Assist with onsite logistics for meetings, employee events, workplace activities, and site tours, including scheduling, visitor communications, space setup, refreshments, access coordination, and day-of support.
  • Help create a welcoming, inclusive, and productive workplace experience.
  • Help keep office and common areas organized, functional, and ready for use by checking spaces regularly and reporting issues.
  • Support Facility Launch & Operations Support with vendor visits by gathering quotes, organizing invoices for review, and following up on routine service requests.
  • Log maintenance needs and route them to the appropriate team or provider.
  • Help collect scopes of work and required approvals, arrange site access once work is approved, and keep records of maintenance, inspections, and repairs up to date.
  • Assist with routine onsite tasks, such as basic furniture moves and equipment checks.
  • Support larger office improvements and equipment installations by preparing spaces, helping vendors access the site, and sharing schedule updates with affected employees.
  • Support Facility Launch & Operations Support by helping connect onsite and remote employees, service providers, and the appropriate Oklo teams during facility-related work.
  • Provide basic onsite assistance under the direction of the responsible team when work requires specialized expertise or approval.
  • Help maintain records of ongoing work, including the request, owner, required approvals, schedule, and current status.
  • Share approved schedules, outages, access restrictions, safety requirements, and project updates with affected employees.
  • Follow up on assigned requests and promptly flag delays, unclear ownership, unexpected conditions, or safety concerns to Facility Launch & Operations Support.
  • Route proposed work affecting specialized spaces, building systems, equipment, or IT infrastructure to the appropriate Oklo team for review before work begins.
  • Order and maintain office, kitchen, conference-room, and other general workplace supplies.
  • Track office equipment, furniture, keys, badges, and workplace assets in partnership with the appropriate Oklo teams.
  • Coordinate the delivery, placement, inventory, and return of general workplace and technology equipment.
  • Identify opportunities to improve vendor service, purchasing, and cost efficiency.
  • Help prepare purchase requests and invoices for review, keep basic office expense records, and gather receipts for assigned corporate-card transactions.
  • Maintain organized facility, vendor, purchasing, and workplace records.
  • Support local safety, security, inspections, and emergency-preparedness activities in partnership with the appropriate Oklo teams.
  • Identify and escalate facility, safety, or security concerns.
  • Support Oklo’s Environmental Health and Safety (EHS) team with onsite postings, records, inspections, emergency preparedness, and follow-up actions.
  • Communicate EHS guidance, access restrictions, and facility updates to employees, visitors, vendors, and contractors.
  • Identify and promptly escalate safety, security, or facility concerns to EHS and the appropriate team.
  • Coordinate required approvals before work begins in specialized spaces or on building systems, equipment, or IT infrastructure.

Qualifications

  • High school diploma or equivalent; associate’s or bachelor’s degree preferred.
  • 0–2 years of experience in office administration, reception, customer service, or related support role; relevant school or volunteer experience welcome.
  • Comfort with email, calendars, documents, and spreadsheets, including Microsoft Office or Google Workspace; ability to learn new systems.
  • Ability to prioritize requests, follow through, and ask for guidance when a task needs approval or specialized expertise.
  • Strong written and verbal communication skills.
  • Ability to work onsite at the Groves location.
  • Ability to lift or move 25 lbs.

Skills

Required:Office administrationCommunication
Nice to have:Vendor management

Benefits

  • flexible time off
  • equity
  • bonuses
  • competitive pay
  • 401(k)
  • health insurance (with employer contribution)
  • HSA
  • FSA
  • flexible work hours
  • wellness credits
Last updated Oct 23, 2026. Interested? Apply on the company site.
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About Oklo

Emission free, always on power from advanced fission power plants.

About Oklo Inc.: Oklo Inc. (Oklo) is developing advanced fission power plants to provide emission-free, reliable, and affordable energy. Oklo received a Site Use Permit from the U.S Department of Energy, has performed successful prototypic fuel fabrication, was awarded fuel material from Idaho National Laboratory, developed the first advanced fission combined license application accepted and docketed by the U.S. Nuclear Regulatory Commission, and is developing advanced fuel recycling technologies in collaboration with the U.S. Department of Energy and national laboratories. Oklo has been featured in Time, Newsweek, Wall Street Journal, CNBC, Popular Mechanics, Wired, Architectural Digest, Hyperallergic, POWER Magazine, has been the subject of a Harvard Business School case, and is featured in the Oliver Stone documentary Nuclear, among other features.

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