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Executive Assistant

HeyCharge· Operations
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Hybrid (Munich, Germany), Hybrid (Remote)€45k - €60kfull-timePosted 11mo ago

About the role

Support CEO and leadership team with calendar, communication, project coordination, finance assistance, and culture initiatives in a fast-growing EV charging startup.

Responsibilities

  • Manage calendars, emails, and travel for the CEO and leadership team; ensure leaders are prepared for every meeting.
  • Organize board meetings, investor updates, and leadership offsites; take minutes and track follow-ups.
  • Act as the first point of contact for internal and external stakeholders; ensure timely communication across teams in both German and English.
  • Help drive special projects, from strategic initiatives to cross-functional deadlines.
  • Assist with accounts payable and receivable, invoice processing, expense reporting, and vendor follow-ups to cover transient gaps in the finance team.
  • Maintain documentation, templates, and processes that reduce friction and keep the company running efficiently.
  • Handle sensitive information with absolute discretion and professionalism.
  • Coordinate company events, team offsites, and culture initiatives to strengthen our growing team.

Qualifications

  • Proven experience as an Executive Assistant or similar role in a fast-paced environment (startup/scale-up experience a plus).
  • Strong organizational skills with the ability to manage multiple priorities and stakeholders.
  • Fluency in both German and English (written and spoken).
  • Basic understanding of finance operations (AP/AR, expense management, bookkeeping support).
  • Proficiency with modern productivity tools (Google Workspace, Slack, Notion, project management and finance tools).
  • Ability to anticipate needs, solve problems proactively, and stay two steps ahead.
  • Interest in automation and comfort working in an AI-driven company culture.

Skills

Nice to have:Organizational skillsCommunication in German and EnglishFinance operationsProficiency with productivity toolsProblem solving and proactive thinkingInterest in automation and AI

Benefits

  • Not specified in the description.
Last updated Mar 18, 2026. Interested? Apply on the company site.
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About HeyCharge

Low-cost, high-scale EV charging platform for apartments (and more).

EV charging infrastructure today is expensive, difficult to install, and doesn't integrate well with existing products, services, and businesses. HeyCharge solves all of these problems with ultra-low-cost, plug-and-play EV chargers that don't require internet connections and integrate with third-party products via our SDK and APIs. Our customers are energy utilities, property operators, mobility service providers, and more.

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