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Executive Assistant to the CEO

Instawork· Operations
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Hybrid (San Francisco, CA)$90k - $125kFull-timePosted 11mo ago

About the role

Executive Assistant to provide high-level support to the CEO in a fast-paced, high-growth environment. This role blends traditional administrative duties with strategic initiatives, global coordination, and events planning in support of Instawork’s CEO.

Responsibilities

  • Manage a high-volume, constantly shifting global calendar with precision, ensuring seamless coordination across time zones.
  • Anticipate and resolve scheduling conflicts proactively, optimizing the CEO’s time and priorities.
  • Coordinate and facilitate C-level and board meetings, handling all scheduling, logistics, and preparation.
  • Oversee complex international and domestic travel, including visas, itineraries, accommodations, and contingency planning.
  • Adapt travel plans dynamically, ensuring smooth transitions with minimal disruptions.
  • Provide comprehensive trip coordination, maintaining clear and proactive communication with the Executive Leadership Team.
  • Lead and execute high-priority, confidential initiatives on behalf of the CEO, collaborating cross-functionally.
  • Plan and coordinate strategic company and community events, ensuring flawless execution.
  • Act as a liaison between the CEO and internal/external stakeholders, ensuring alignment, clarity, and efficiency.
  • Handle highly sensitive information with discretion, professionalism, and utmost confidentiality.
  • Serve as a trusted advisor and gatekeeper, acting as an extension of the CEO while upholding Instawork’s values.
  • Exercise sound judgment under pressure, making autonomous, high-stakes decisions when necessary.

Qualifications

  • 5+ years of experience supporting C-suite executives in a fast-paced, high-growth environment.
  • Ability to manage complex global calendars with precision.
  • Strong problem-solving skills in dynamic environments and ability to make quick, informed decisions.
  • Ultra-responsive and adaptable across time zones, with availability beyond traditional 9-5.
  • Discretion and professionalism handling sensitive information.
  • Excellent communication and relationship-building to act as a seamless extension of the CEO.
  • Experience coordinating internal and external high-visibility events and projects.
  • Fluent in Google Suite, Slack, Zoom, and other productivity tools.

Skills

Required:Calendar managementTravel coordinationCommunication

Benefits

  • Variety of medical, dental, and vision plans with coverage beginning on the date of hire
  • Flexible paid time off
  • At least 8 paid company holidays annually
  • Home office stipend
  • Phone stipend
  • Commuter stipend
  • Supplemental pay on qualified leaves
  • Employee health savings accounts (HSA) contribution
  • Flexible spending plans
  • 401K plan
  • Perkspot - discount program through Lumity
Last updated Sep 30, 2026. Interested? Apply on the company site.
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About Instawork

A flexible work app that connects businesses with hourly workers.

Instawork is the on-demand staffing app for hourly workers and hospitality businesses. Our vision is to create economic opportunity for local businesses and professionals, globally. Workers need a better way to find great local jobs and businesses need a better way to find quality workers fast.

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