Administrative Business Partner - ShipOS
Palantir· Administrative
Hybrid (Washington, DC)$60k - $97kFull-timePosted 4mo ago
About the role
Administrative Business Partner role supporting ShipOS program (Navy partnership) within Palantir. Fokus on calendar, coordination, onboarding, travel, event support, and cross-team collaboration to keep high-demand leadership and workstreams running smoothly in a hybrid, fast-paced environment.
Responsibilities
- Own calendar management and deconfliction across multiple workstream leads — onsite, supplier visits, internal syncs, and Navy stakeholder meetings
- Schedule and track supplier engagements end-to-end: who's rolling on and off, when they're available, and which team member is covering each slot
- Drive the weekly update process — gather inputs from leads, write the narrative, make it look sharp, and distribute to the broader team
- Chase follow-ups and action items so leads don't have to
- Manage onboarding logistics: track hard badge and laptop requests and follow up on access issues until they're resolved
- Book domestic travel arrangements and process expense reports
- Help plan and support team events and external gatherings
- Work autonomously and in close collaboration with teammates, government counterparts, and external partners
- Manage team calendars, prioritizing conflicting meeting requests, navigating team travel and out of office restrictions
- Arrange business and other travel itineraries for core team events and members
- Support in-office customer visits and on-site customer events (conference rooms, catering, badging, scheduling, etc.)
- Support external event planning and coordination
- Maintain records of business and personal transactions and submit expense reports for key team members
- Handle matters with discretion and diplomacy (reservations, errands, appointments, paperwork, vendor communication)
- On & off-boarding new joiners (30/60/90 scheduling, citizenship verification, badging, calendar integration)
- Maintain onboarding resources and team documentation
- Understand the team and client landscape
Qualifications
- Previous administrative, operations, or coordination experience
- Excellent digital literacy, including Microsoft Outlook, Excel, Word, PowerPoint, Teams
- Strong written communication skills
- U.S. citizenship required (government-sensitive environment)
Skills
Required:Calendar managementStakeholder coordinationTravel planning and expense processingonboarding and offboarding
Benefits
- Medical, dental, and vision insurance for employees and eligible dependents
- Basic life, AD&D and disability insurance
- Commuter benefits
- Take-what-you-need paid time off (not accrual-based)
- 2 weeks paid time off built into end of year
- 10 paid holidays
- Leave of absence program including military service and medical events
- Paid leave for new parents and subsidized back-up care
- Fertility and family-building benefits (adoption, surrogacy, preservation)
- Child-related expenses stipend
- 401k enrollment
Last updated Oct 21, 2026. Interested? Apply on the company site.
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