Senior HR Compliance Manager
About the role
HR Compliance professional responsible for building and managing Commure's employee data compliance and immigration program, partnering with Legal, Security, and Operations to meet regulatory requirements while delivering a positive employee experience.
Responsibilities
- Own the I-9 program, including reverifications, document retention, and internal audits.
- Partner with Security on SOC 2 audit readiness for People processes, data, reporting, and documentation.
- Maintain an annual People compliance calendar covering required training, policy reviews, and handbook updates.
- Lead job classification reviews and FLSA exemption evaluations in partnership with Legal and Payroll.
- Monitor federal and state regulatory changes and recommend updates to policies, practices, and onboarding materials.
- Manage handbook audits, policy publishing, and signature tracking to ensure 100 percent completion.
- Facilitate internal workshops and refreshers on compliance topics such as I-9, handbook, and code of conduct.
- Partner with Immigration counsel on H-1B, O-1, L-1, STEM OPT, green card, and dependent filings.
- Support employee relations partners with policy enforcement documentation and escalations.
- Work with Facilities to ensure offices meet all People compliance requirements.
- Prepare and file required documents such as 1095-Cs (ACA), Form 5500s, Summary Annual Reports, COBRA notices, and other federally mandated disclosures.
- Partner with internal and external stakeholders to monitor benefit program compliance with ERISA, HIPAA, ACA, COBRA, and related laws.
- Support internal and external audits by preparing reports, gathering documentation, and responding to audit inquiries.
- Configure and maintain job families, tracks, and classification systems, ensuring accurate job descriptions and compensation alignment in Pave.
- Track and report on required trainings, ensuring all employees complete mandatory compliance modules.
- Partner with brokers to manage benefits audits, required filings, and reporting accuracy.
- Support COBRA compliance and required notices.
- Collaborate with Payroll during open enrollment to validate codes and ensure accurate reporting.
- Partner with brokers to analyze benefits data and trends to support budgeting, forecasting, and program evaluation.
- Handle compliance logistics including unemployment claims, workers’ compensation claims, and related documentation.
- Partner with Payroll to enforce time and attendance policies and ensure compliance with wage and hour laws.
- Conduct wage and hour audits and provide recommendations to mitigate risk.
- Partner with the Director of People Operations and leadership team on compensation and incentive program implementation.
- Act as a point of contact for Talent Acquisition, Payroll, and other teams on policy and compliance questions.
- Drive continuous improvements in People data integrity and file management, including People drive organization and system hygiene.
- Own the Rippling compliance dashboard and resolve related tasks in partnership with People Ops.
Qualifications
- 5 to 7 years of experience in People Operations, Compliance, or a related field, ideally in a fast-growing or global company.
- Deep knowledge of U.S. employment regulations, including FLSA, wage and hour, I-9, immigration processes, ERISA, ACA, HIPAA, and COBRA.
- Experience supporting immigration filings in partnership with external counsel.
- Background managing compliance reporting and audits, including SOC 2, benefit audits, and federally mandated filings.
- Strong analytical skills with advanced proficiency in Excel and Google Sheets.
- Demonstrated ability to manage complex policy and compliance projects with precision and discretion.
- High attention to detail, organizational skills, and comfort working with sensitive information.
- Proven track record of building scalable processes that improve readiness and reduce risk exposure.
- Excellent communication and collaboration skills with the ability to influence cross-functional partners and leaders
Skills
Benefits
- Not specified in the description
About Athelas
Extensible, Integrated Technology that Simplifies Health Systems
At Athelas, powered by Commure, our mission is to simplify healthcare. We have bold ambitions to reimagine the healthcare experience, setting a new standard for how care is delivered and experienced across the industry. Our growing suite of AI solutions spans ambient AI clinical documentation, provider copilots, autonomous coding, revenue cycle management and more — all designed for providers & administrators to focus on what matters most: providing care. Healthcare is a $4.5 trillion industry with more than $500 billion spent annually on administrative costs, and Athelas is at the heart of transforming it. We power over 500,000 clinicians across hundreds of care sites nationwide – more than $10 billion flows through our systems and we support over 100 million patient interactions. With new product launches on the horizon, expansion into additional care segments, and a bold vision to tackle healthcare's most pressing challenges, our ambition is to move from upstart innovator to the industry standard over the next few years. Healthcare's moment for AI-powered transformation is here, and we're building the technology to power it. Come join us in shaping the future of healthcare.
More open roles at Athelas
- HR Compliance, Risk & Policy Lead4mo agoHybrid (Mountain View, CA)
- Director, Growth Marketing4mo agoHybrid (San Francisco Bay Area (remote-friendly)) · Marketing
- Enterprise Sales Director, RCM4mo agoHybrid (Remote (US)) · Sales
- Staff Backend Engineer4mo agoHybrid (Multiple locations in US (Mountain View, NYC, LA, SF))
- Senior Fullstack Engineer, PatientKeeper4mo agoRemote · Engineering