← All roles

Recruiting Coordinator, Research

Thinking Machines Lab· Operations
Apply on company site
Hybrid (San Francisco, CA)$140k - $200kfull-timePosted 3mo ago

About the role

Recruiting Coordinator to accelerate hiring for Research, owning interview scheduling, operations, reporting, and candidate experience.

Responsibilities

  • Manage high-volume interview coordination across multiple time zones, calendars, and stakeholders while maintaining a world-class candidate experience.
  • Coordinate all interview logistics, from travel and expenses to room setup and technical support.
  • Serve as the main point of contact for candidates, communicating in a warm, professional, and informative manner through the whole screening and interview process.
  • Proactively monitor and manage interview capacity, ensuring the right interviewers are available and schedules can move quickly.
  • Scale interviewer pools by partnering with teams to identify, train, and prepare new interviewers as hiring volume grows.
  • Use modern scheduling tools (e.g., Ashby, GoodTime, ModernLoop) to automate scheduling, reduce manual work, and improve response speed.
  • Provide operational support to recruiting: talent mapping, data, referrals processing, recruiting events, and inbound application support on an ad-hoc basis.
  • Collect, organize and audit interview feedback.
  • Maintain up-to-date recruiting information in documentation and in Slack, support data integrity across recruiting systems.

Qualifications

  • Experience coordinating schedules, managing calendars, or supporting operations in fast-paced environments, with exacting attention to detail.
  • Excellent written and verbal communication skills, especially in direct candidate communications.
  • Comfort adapting to different styles and approaches to recruiting for different teams, learning and pivoting quickly.
  • Proficiency with Google Workspace, scheduling tools, and communication platforms like Slack.

Skills

Required:Scheduling coordinationCandidate communicationAdaptability in recruitingGoogle WorkspaceScheduling tools (Ashby, GoodTime, ModernLoop)

Benefits

  • generous health, dental, and vision benefits
  • unlimited PTO
  • paid parental leave
  • relocation support as needed
Last updated Jul 8, 2026. Interested? Apply on the company site.
Thinking Machines Lab logo

About Thinking Machines Lab

Connectionism: Research Blog by Thinking Machines Lab

Thinking Machines Lab is an artificial intelligence research and product company. We’re building a future where everyone has access to the knowledge and tools to make AI work for their unique needs and goals.

AIartificial intelligencebessemer-ai-infrastructure-2026deep learningliquid-ai-recruiting-targetmachine learningproductreinforcement-learning-platforms
Company profileWebsite

More open roles at Thinking Machines Lab