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Executive Assistant

Higgsfield AI· G&A
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Hybrid (San Francisco Bay Area, USA)$110k - $175kFull-timePosted 3mo ago

About the role

Executive Assistant to the Chief Strategy Officer/Co-Founder providing high-level support, optimizing executive effectiveness, and ensuring seamless day-to-day operations in a fast-growth AI company.

Responsibilities

  • Manage highly complex calendars across multiple time zones and competing priorities.
  • Coordinate domestic and international travel, including itineraries, visas, accommodations, and last-minute changes.
  • Assist with in-person events/appearances.
  • Prepare executives for meetings by assembling agendas, briefing materials, presentations, and supporting documentation.
  • Act as a strategic gatekeeper and thought partner, helping prioritize opportunities, meetings, and requests.
  • Track action items and ensure follow-through across executive meetings and company initiatives.
  • Coordinate leadership team meetings, board meetings, investor meetings, and executive offsites.
  • Draft, edit, and manage executive communications and correspondence.
  • Partner closely with executives to maximize efficiency, productivity, and effectiveness.
  • Handle confidential and highly sensitive information with exceptional judgment and discretion.
  • Serve as a key liaison between executives and internal and external stakeholders.
  • Coordinate with Finance, Legal, Recruiting, Operations, and People teams on executive priorities.
  • Manage logistics for investors, board members, customers, partners, and candidates.
  • Support strategic initiatives and special projects as assigned by leadership.
  • Help create structure and operational excellence in a fast-moving, high-growth environment.
  • Coordinate office logistics and workplace vendors as needed.
  • Support planning and execution of company events, leadership offsites, and team gatherings.
  • Assist with visitor, candidate, and investor hospitality.
  • Help ensure office spaces are organized, professional, and operating smoothly.
  • Support onboarding logistics and workplace coordination in partnership with People Operations and IT.

Qualifications

  • 6+ years of Executive Assistant experience supporting C-level executives, founders, managing partners, or executive leadership teams.
  • Experience supporting senior executives within Venture Capital, Private Equity, Management Consulting, Investment Banking, or Hypergrowth Technology Companies.
  • Demonstrated experience supporting founders or CEOs in fast-paced organizations.
  • Exceptional organizational and project management skills.
  • Outstanding written and verbal communication abilities.
  • Strong business judgment and problem-solving skills.
  • Ability to manage multiple priorities with minimal direction.
  • High level of professionalism, discretion, and confidentiality.

Skills

Required:Calendar managementTravel coordinationExecutive communicationDiscretion & confidentiality

Benefits

  • Equity included in compensation package
  • Competitive base salary with range $110,000 - $175,000
  • Hybrid role with in-office requirement in San Francisco Bay Area (minimum three full days per week) and remote work for remaining days
  • Comprehensive benefits package
Last updated Oct 25, 2026. Interested? Apply on the company site.
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About Higgsfield AI

Higgsfield AI — AI-native creative suite

Create images, videos, and voice content with Higgsfield AI from text prompts or references. Edit and upscale media, automate creative workflows with its AI agent, and generate content on web and mobile.

AI-native creative suiteAppsSeedanceSeedreamMCP & CLIGemini Omni FlashCinema StudioOriginal Series
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