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Payroll & Expenses Specialist

Masabi· Finance & Legal
Apply on company site
RemoteFull-timePosted 3mo ago

About the role

Detail-oriented and proactive Payroll & Expenses Specialist responsible for end-to-end payroll processing, expenses platform management, and ensuring financial compliance across multiple jurisdictions. Acts as primary payroll contact, supports global employee queries, and drives data integrity and process efficiency within Masabi's finance team.

Responsibilities

  • Payroll Management & Administration
  • Apply necessary payroll changes to relevant platforms to ensure data is ready for review and approval by the Employer of Record (EOR) across multiple jurisdictions (UK, USA, PASSENGER, EOR, RO).
  • Act as the primary payroll cover to ensure continuity of business operations.
  • Prepare pension files and handle the monthly management of AXA benefits when they are processed through payroll.
  • Lead the creation, administration, and internal communication regarding P11D forms, and assist with PAYE Settlement Agreement (PSA) data collection.
  • Act as the go-to contact for all employee payroll-related questions.
  • Expense & Platform Management
  • Oversee expense processing across Expensify, EOR platforms, and Navan.
  • Monitor and track company policy allowances, approving expenses in strict accordance with internal guidelines.
  • Input and update project codes and manager assignments within Expensify, actively seeking manager approvals when required.
  • Manage financial coding, including accurate processing of VAT.
  • Generate and distribute Navan utilization and expense reporting.
  • Resolve everyday employee queries regarding the expense process.
  • Corporate Cards & Supplier Payments
  • Collate, review, and track expenses on behalf of company credit card users, managing monthly communications and chasing cardholders for outstanding or completed reports.
  • Manage credit card accruals and correct VAT codes upon receipt of material evidence.
  • Prepare supplier aging reports and the weekly payment run for review by the Financial Controlling Associate.
  • Tax, Audit & Compliance Support
  • Collate tax documentation and expense data to support international operations (e.g. Romania tax compliance).
  • Support our auditors with data across your areas of responsibility.

Qualifications

  • A baseline conceptual understanding of UK payroll (cycles, pension preparation, payrolled benefits admin, etc.), including employee and employer National Insurance, tax, and benefits processed via P11Ds.
  • Direct hands-on payroll processing experience is appreciated.
  • Comfortable navigating and managing tools like Expensify, Navan, or equivalent EOR/expense tracking software, along with working comfort in Excel or Google Sheets.
  • Attention to detail, particularly around VAT coding, policy compliance, and data reconciliation.
  • Regular day-to-day use of AI tools, with a habit of questioning and verifying AI-generated output.
  • Excellent communication skills, with the ability to collaborate across multiple departments and support employees with empathy and clarity.

Skills

Required:Payroll processingExpense management toolsVAT coding and financial accuracyCommunication and cross-department collaborationAttention to detail and data reconciliation

Benefits

  • 25 days holiday per year plus the Christmas Shutdown (another 3-4 days)
  • Premium medical care via Regina Maria
  • Regular social gatherings with a monthly allowance for each employee
  • Up to €1000 training budget per year
  • €200 to spend on your home office
  • €24 to spend on monthly team building activities
  • Choice of workstation
  • Ability to work for up to 3 months per year from any country in the world
Last updated Oct 8, 2026. Interested? Apply on the company site.

About Masabi

MobilityTicketingTransportation
Company profileWebsite

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