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Workplace Project Manager

Harvey· Human Resources
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Hybrid (Chicago)$120.9k - $181.3kFull-timePosted 2mo ago

About the role

Role focuses on turning workplace playbooks into delivered projects and programs across global moves, openings, and special cross-functional initiatives (health & safety, design standards, emergency planning, WVPPs, sustainability, and tooling rollouts) with hands-on delivery from kickoff to close.

Responsibilities

  • Project manage global special projects (health & safety, global design standards, emergency response programming, WVPPs, sustainability) across Harvey's office portfolio.
  • Partner with Security, HR, Legal, and regional Workplace leads to roll out emergency response plans and WVPPs meeting local regulations while aligning with global standards.
  • Maintain and evolve global design standards (furniture, finishes, signage) for consistent branding across offices.
  • Drive sustainability initiatives across offices; vendor/materials selection, energy and waste programs, track progress against goals.
  • Own global rollout of Workplace tooling and software (desk booking, occupancy, ticketing); drive training and adoption.
  • Manage global and national vendor contracts (F&B, janitorial, plants, etc.) including procurement, negotiation, and master vendor relationship; regional managers handle day-to-day interactions.
  • Build and maintain the FDOB checklist and playbook for satellite moves, expansions, and new-office openings.
  • Maintain portfolio-level calendar of expansions/openings; ensure proper sequencing and resourcing.
  • Lead moves/openings/buildouts directly when regional coverage is insufficient.
  • Coordinate with IT, Security, and AV to keep day-one readiness standards in the playbook.
  • Create and maintain project plans, schedules, budgets; track milestones, dependencies, risks; clear status updates to stakeholders.
  • Maintain portfolio-level view of all moves/openings/buildouts; flag sequencing/resourcing risks to leadership.
  • Manage vendor relationships tied to global contracts and programs; ensure schedule and quality.
  • Report to Global Workplace Operations Manager to ensure alignment with Harvey's standards.

Qualifications

  • 5+ years in workplace operations, program management, or project management with cross-functional programs (health & safety, emergency preparedness, sustainability, or tooling rollouts).
  • Strong program design and playbook-building instincts; prefer scalable systems over executing every project personally.
  • Experience managing national/global vendor/procurement relationships.
  • Solid command of project management fundamentals (scope, schedule, budget, risk, stakeholder communication).
  • Experience partnering with construction, real estate, or facilities teams on office moves/buildouts.
  • Excellent organizational and communication skills; ability to manage complex, fast-moving programs and keep stakeholders informed.
  • Comfort with ambiguity and a hands-on, get-it-done approach.
  • Based in Chicago and able to work onsite; willingness to travel as projects require.

Skills

Required:Project managementPlaybook design and program designVendor management and procurementStakeholder communication

Benefits

  • Comprehensive health, dental and vision coverage
  • retirement benefits (401k match up to 4%)
  • flexible PTO
  • equity plan eligibility
Last updated Oct 22, 2026. Interested? Apply on the company site.
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About Harvey

Professional Class AI

Harvey is a platform built to meet the standards of the world’s leading professional service firms.

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