Senior Payroll Specialist
Hybrid (New York, NY)$75k - $80kFull Time - Non-UnionPosted 2mo ago
About the role
Senior Payroll Specialist provides advanced analytical support and technical expertise to ensure accurate, compliant, and complete payroll runs. Reports to the Payroll Manager within PPFA’s Finance Department. Hybrid, New York, NY. Full-time, non-union.
Responsibilities
- Assess complex payroll components (e.g., multi-state taxation, imputed income, union payroll, garnishments) and provide analysis to the Payroll Manager to ensure the payroll framework remains compliant and operationally sound.
- Monitors terminations to ensure last pay laws are being followed.
- Act as a core functional user for UKG; support project planning for system enhancements, upgrades, or integrations under the guidance of the Payroll Manager.
- Conduct research into federal, state, and local regulatory changes to update and maintain the internal repository of payroll policies, procedures and payroll project design and implementation.
- Preparation and reconciliation of data for internal/external audits (e.g., 401k, financial statements) to support the accurate execution of the audit framework.
- Performs reconciliations of payroll records to external systems including 401K system, accounting, and tax authorities.
- Perform technical QA/QC reviews on payroll data prepared by the Payroll Specialist, identifying tax or data variances, making corrections to be reviewed by the Payroll Manager for formal approval and sign-off before submission.
- Provide support to the Payroll Manager for high-stakes projects including annual year-end activities, determining and performing payroll tax reconciliations and adjustments, W-2 issuance, system updates.
- Reviews quarterly tax packet (941s) and recommends updates needed to the payroll system to ensure full tax compliance.
- Responds to unemployment claims.
- Other duties as assigned
Qualifications
- Bachelor’s degree in Accounting, Finance, Business Administration, or a related field.
- FPC (Fundamental Payroll Certification) preferred; CPP (Certified Payroll Professional) required.
- 4 - 5 years of comprehensive payroll experience, with a proven track record of handling high-complexity environments (multi-state, union).
- Minimum 3 years of experience as a Power User or SME in UKG (Pro/Ready) or similar enterprise-grade HCM/Payroll systems.
- High proficiency in MS Excel (pivot tables, VLOOKUPs, complex formulas) and Google Sheets for reconciling large datasets and preparing audit schedules.
- Experience with system implementations, testing (UAT), or managing API integrations between Payroll and HRIS/Benefits platforms.
- Ability to assess complex payroll components and provide analytical frameworks for process improvement under guidance.
- Strong interpersonal skills to secure cooperation from external auditors, vendors, and cross-functional internal partners.
- Exceptional ability to manage highly confidential information and navigate ambiguous situations with professional confidence.
Skills
Required:Payroll analysisUKG (Pro/Ready)Regulatory complianceExcel / Google Sheets
Last updated Oct 23, 2026. Interested? Apply on the company site.
About Planned Parenthood
Planned Parenthood Federation of America is a nonprofit organization that provides sexual health care in the United States and globally.
sexual health carereproductive rightshealth centerssexual health
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