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Payroll Manager

Finni Health· Operations
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RemoteCA$90k - CA$110kFull-timePosted 2mo ago

About the role

Payroll Manager responsible for end-to-end payroll operations, compliance, reconciliations, audits, and automation at Finni Health, supporting 1,000+ W-2 employees across multiple states, with US multi-state experience required.

Responsibilities

  • Own scheduled and off-cycle payroll runs in Rippling for 1,000+ W-2 employees across multiple states - validating timekeeping, compensation changes, garnishments, deductions, and final pay each cycle
  • Perform pre- and post-payroll reviews, variance analysis, and funding validation; reconcile payroll to bank, tax, benefits, retirement-plan, and general-ledger records
  • Administer approved payments to practice owners and other nonemployees, supporting year-end information reporting (Forms 1099)
  • Manage federal, state, and local payroll-tax accounts - registrations, closures, SUI rates, filing frequencies, and authorizations
  • Oversee filings and payments completed by Rippling, and drive tax notices, amendments, penalties, and credits to documented closure
  • Lead quarter-end and year-end activities (Forms 941 and 940, W-2/W-3, applicable Forms 1099)
  • Lead recurring insurance reconciliations, matching carrier invoices against enrollments, employee deductions, and employer contributions
  • Own 401(k) reconciliations and support annual testing, Form 5500 preparation, and independent plan audit
  • Coordinate annual workers' compensation premium audits, preparing payroll exposure by state, location, and classification code
  • Serve as Rippling system owner - configurations, permissions, reporting, internal controls, role-based access, and audit-ready records
  • Build the payroll knowledge base into the company's single source of truth
  • Design and deploy AI workflows that answer routine payroll questions and route sensitive cases for human review
  • Automate recurring work and track accuracy, timeliness, and open-notice counts to prove scalability

Qualifications

  • 4+ years of hands-on U.S. payroll experience
  • 2+ years independently owning full-cycle, multi-state payroll for 500+ W-2 employees (1,000+ strongly preferred)
  • Deep command of federal, state, and local payroll tax - SUI, wage-and-hour, garnishments, final pay, year-end reporting
  • Experience with quarter-end and year-end processing, payroll accounting, internal controls, and general-ledger reconciliation
  • Hands-on experience with benefits, 401(k), and workers' compensation reconciliations or audits
  • Rippling or another modern payroll and HRIS platform, plus advanced Excel or Google Sheets
  • Demonstrated use of AI or automation tools to build something that shipped
  • Based in the United States or Canada, able to work core U.S. business hours and meet firm payroll deadlines

Skills

Required:Payroll processingPayroll tax managementReconciliations & auditsRippling / HRISAutomation / AI toolingExcel/Google SheetsCommunication
Nice to have:Knowledge base / documentation

Benefits

  • Reasonable accommodations are available throughout the hiring process
Last updated Oct 7, 2026. Interested? Apply on the company site.
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About Finni Health

Empowering Autism Care Providers to Go Independent

Our platform is simple: we provide everything providers need to go independent, from scheduling and billing to marketing and client support.

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