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Office Coordinator, NYC (Contract)

Suno· People
Apply on company site
NYC$40k - $45kFull-timePosted 2mo ago

About the role

Detail-oriented Office Coordinator to support the Workplace team and be the heartbeat of the NYC office operations. Onsite role reporting to the Office Manager, blending facilities management with hospitality to create a productive and welcoming environment.

Responsibilities

  • Process and maintain NDAs, waivers, and contracts
  • Serve as onsite coordinator for guests and candidates
  • Handle incoming/outgoing package shipments
  • Scan and distribute incoming mail to appropriate teams
  • Manage digital and physical filing systems
  • Serve as primary point of contact for vendors and service providers
  • Establish and negotiate partnerships with local hotels and vendors
  • Support visiting executives and special projects
  • Oversee office maintenance and promptly address facility issues
  • Maintain daily office cleanliness and organization
  • Manage security system including badges and camera monitoring
  • Manage onsite music studio, support partnerships team in hosting artists
  • Provide plant care and maintenance throughout the office
  • Monitor and stock food/beverage supplies
  • Coordinate daily lunch program including setup, service, and cleanup
  • Maintain office supply inventory
  • Process incoming and outgoing mail/packages
  • Manage guest and visitor access, including registration with building security
  • Oversee AV systems setup and troubleshooting
  • Coordinate device procurement and inventory
  • Plan and execute team events and activities
  • Create a welcoming environment for employees and visitors
  • Support office culture initiatives
  • Support the talent acquisition team through onsite coordination
  • Support new hire onboarding

Qualifications

  • 1-2 years of experience in office management or facilities coordination
  • Strong organizational and multitasking abilities
  • Excellent interpersonal and communication skills
  • Experience managing vendor relationships
  • Proficiency with office management software and digital tools
  • Problem-solving mindset with ability to work independently
  • Detail-oriented approach with a proactive attitude
  • Comfort with dynamic environments and changing priorities
  • A love of music is a huge plus

Skills

Required:NDA, waiver, and contract processingVendor managementFacilities coordination
Last updated Oct 15, 2026. Interested? Apply on the company site.

About Suno

Create stunning original music for free in seconds using AI.

Create stunning original music for free in seconds using AI. Make your own masterpieces, share with friends, and discover music from artists worldwide.

AI MusicMusic CreationMusic GenerationMusic Sharingai-plg-top-20liquid-ai-recruiting-target
Company profileWebsite

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