← All roles

Workplace Manager

Helsing· Core Operations
Apply on company site
Hybrid (Barcelona)full-timePosted 1mo ago

About the role

Lead the day-to-day operations of Helsing's Barcelona office, coordinating vendors, facilities, safety/compliance, budgeting, and employee experience to create a welcoming, high-standard work environment.

Responsibilities

  • Coordinate and oversee all local vendors and suppliers, including cleaning, catering, security, and maintenance, holding partners accountable to agreed SLAs and ensuring consistent quality of service
  • Manage day-to-day facilities operations, including troubleshooting facility issues, maintaining safety standards, and ensuring the office is a functional, welcoming environment at all times
  • Support health, safety, and compliance requirements under Spanish occupational health and safety regulations (PRL/LPRL), coordinating risk assessments, emergency procedures, and liaison with local safety representatives
  • Track and report on the Barcelona workplace budget, processing invoices, monitoring spend against agreed allocations, and flagging variances to the relevant stakeholders
  • Coordinate local workplace events and cultural moments, including team breakfasts, after-work socials, and local celebrations, working alongside HR and local leadership to deliver a consistent, positive employee experience

Qualifications

  • Have operated with full ownership of a workplace or office environment, managing vendors, suppliers, and facilities to a consistently high standard
  • Have hands-on experience negotiating and administering service contracts and holding external partners to agreed performance standards
  • Are fluent in Spanish and English (written and verbal) and have working knowledge of Spanish workplace regulations, including PRL/LPRL
  • Are well-organised, detail-oriented, and comfortable managing competing priorities across both operational tasks and employee-facing responsibilities
  • Handle sensitive information with discretion and build trusted relationships with both employees and external partners

Skills

Required:Office/facilities managementVendor contract negotiation

Benefits

  • Competitive salary and VSOP options
  • Relocation support: up to €2,500 and 4 weeks temporary accommodation
  • Learning: €500/£450 yearly allowance
  • Health & wellness: gym membership and mental health support (Nilo.health)
  • Social: regularly company events and monthly social allowances
  • Enhanced parental leave: 22 weeks fully paid for primary caregivers & 6 weeks for secondary caregivers
  • Family support: 5 days of paid family emergency leave, 100% remote work option during pregnancy and phased return to work
Last updated Sep 8, 2026. Interested? Apply on the company site.

About Helsing

Helsing | Artificial intelligence to protect our democracies

AI for electronic warfareAI-enabled precision mass and autonomous systemsAutonomous air dominanceMass defence manufacturingRecce strike softwareUnderwater autonomous massliquid-ai-recruiting-target
Company profileWebsite

More open roles at Helsing