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Creative Operations Coordinator

Scale Army· Marketing & Creative
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Remote$1.5k/moContractPosted 1mo ago

About the role

The Creative Operations Coordinator will lead day-to-day operations of the creative function, turning strategy into high-quality work delivered efficiently and within timelines. They will manage workflows, coordinate resources, oversee briefs, support creative teams, review deliverables, and escalate significant decisions when needed.

Responsibilities

  • Lead the day-to-day operations and execution of the creative function.
  • Translate approved creative strategies into clear execution plans for creative teams.
  • Ensure creative work is delivered efficiently, consistently, and at a high level of quality.
  • Maintain visibility across active projects, priorities, and deadlines.
  • Identify execution risks, blockers, and missing inputs before they affect delivery.
  • Ensure teams have the clarity, resources, and direction required to execute successfully.
  • Own creative workflows, trafficking, assignments, schedules, and delivery processes.
  • Build and maintain systems that improve organization, accountability, and efficiency.
  • Coordinate creative projects from brief through final delivery.
  • Manage timelines and ensure deliverables are completed on schedule.
  • Develop repeatable and scalable processes that improve creative execution.
  • Partner with account and delivery teams to keep projects moving forward.
  • Own creative brief readiness and ensure teams have clear direction before execution begins.
  • Translate strategic creative direction into actionable guidance for creative teams.
  • Review creative deliverables for brief alignment, quality, consistency, and executional excellence.
  • Provide first-pass creative reviews and actionable feedback.
  • Identify opportunities to improve executional quality and creative processes.
  • Escalate strategic creative decisions or significant quality concerns when appropriate.
  • Coordinate internal creative resources and external contractors.
  • Support resource planning, workload management, and creative prioritization.
  • Identify capacity constraints and potential delivery risks.
  • Track creative resource utilization and effort against approved scope and estimates.
  • Flag scope creep, resource overruns, and potential budget risks to senior creative leadership.
  • Provide resource and contractor inputs to support creative scoping and estimating.
  • Prioritize creative work based on established business and client priorities, resource availability, and delivery timelines.
  • Provide day-to-day guidance and execution support to creative teams.
  • Ensure teams have the tools, information, and support required to succeed.
  • Collaborate with account teams and internal stakeholders to maintain creative alignment.
  • Support client-related creative processes and project execution.
  • Help ensure creative deliverables meet client expectations and strategic goals.
  • Provide tactical creative recommendations and identify areas requiring senior creative input.
  • Maintain strong communication across creative, account, and operational teams.
  • Identify opportunities to improve creative systems, tools, and workflows.
  • Help implement new creative processes and methodologies.
  • Create repeatable approaches that improve quality and efficiency.
  • Support the continued evolution of the creative function by operationalizing new tools, processes, methodologies, and ways of working.
  • Contribute ideas that strengthen creative execution and team performance.

Qualifications

  • 3–5 years of experience in creative leadership, creative operations, design leadership, or a related role.
  • Experience managing creative projects from concept through final delivery.
  • Experience coordinating creative teams, workflows, timelines, and deliverables.
  • Experience working in an agency, studio, or fast-paced creative environment is preferred.

Skills

Required:Creative strategy translationProject managementBrief managementStakeholder collaboration
Last updated Sep 23, 2026. Interested? Apply on the company site.

About Scale Army

Global Staffing for Marketing & Sales Growth

Scale Army sources, vets, and deploys high-performing marketers and sellers, helping meet growth targets with nearshore talent, month-to-month contracts, and fast onboarding.

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