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Office Administrator

C3 AI· Finance
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Guadalajara, Jalisco, Mexicofull-timePosted 1mo ago

About the role

Office Admin for Guadalajara, Mexico responsible for day-to-day office operations, visitor management, onboarding support, procurement, event coordination, and executive support. Full-time onsite role.

Responsibilities

  • Welcome visitors and ensure guests follow all required WeWork access protocols and are connected with their hosts.
  • Serve as the primary local administrative support.
  • Exemplify and uphold C3 AI workplace culture while providing professional, timely, courteous, and accurate service to employees and business guests.
  • Work with the local WeWork team to provide a clean, safe, and productive office environment for all employees; submit service tickets for facilities needs and follow these requests through their completion; manage employee access in the WeWork system; and ensure all vendors adhere to the policies of both WeWork and C3 AI.
  • Support inventory management and procurement of office supplies, snacks and beverages, and workstation equipment.
  • Maintain organization of the physical office with attention to detail.
  • Lead the organization and execution of onsite events and office-level events.
  • Be familiar with C3 AI new hire onboarding processes and support local day-1 operations as the office grows.
  • Welcome new hires and walk them through C3 AI’s onboarding process, explain the benefits we offer, how they work, etc.
  • Provide local administrative support on Executive visits: executive transportation, meeting set up, meal arrangements, and ad hoc projects.

Qualifications

  • Bachelor’s degree required with 1-3 years of related experience
  • English proficiency and strong written and verbal communication skills
  • Excellent organizational skills, with attention to detail
  • Proficiency with Microsoft Office, including Word, Excel, Outlook, and Teams
  • Comfortable in a highly collaborative environment with the ability to work well with cross-functional teams
  • Ability to prioritize, problem solve, and manage time effectively and work with minimal supervision
  • Positive and enthusiastic attitude with the ability to adapt to changing project demands
  • Mature, polished, and professional presence and disposition; punctual, dependable, and reliable
  • Ability to maintain confidentiality and interface with all levels of personnel

Skills

Required:Office administrationCommunicationMicrosoft Office

Benefits

  • Competitive compensation package
  • Benefits described as part of compensation package (no specifics listed)
Last updated Sep 10, 2026. Interested? Apply on the company site.

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