← All roles

Recruiting Coordinator

Generalist AI· People
Apply on company site
San Francisco Bay Area (San Mateo)Full-timePosted 1mo ago

About the role

Recruiting Coordinator at Generalist responsible for interview scheduling, candidate experience, and overall hiring logistics across San Mateo, Boston, and candidate time zones.

Responsibilities

  • Lead the scheduling of all interview stages — from initial chats and screens to full on-sites — across San Mateo, Boston, and candidate time zones using Ashby.
  • Be the main guide and friendly contact for candidates throughout their journey, ensuring every touchpoint feels thoughtful, well-organized, and seamless.
  • Coordinate travel and expenses for visiting candidates, ensuring flights, hotel stays, ground transit, and reimbursements are effortless for them.
  • Keep Ashby running smoothly and reliably — maintaining stage accuracy, interview plans, email templates, direct-booking links, and interviewer training records.
  • Support interviewer balance across our team by distributing schedules fairly and flagging early when we need to expand our interviewer pool.
  • Keep pipelines flowing effortlessly by spotting potential bottlenecks, resolving delays, and troubleshooting scheduling conflicts proactively.
  • Partner on offer logistics — from background checks and Ashby offer packets to sending personalized welcome notes and swag — ensuring a delightful handoff to HR and IT for day one.
  • Treat candidate privacy with utmost care and discretion at every step of the process.
  • Continuously refine our recruiting tools, templates, and workflows to make our interview operations increasingly efficient and candidate-friendly.

Qualifications

  • 1+ year coordinating interviews at volume, or comparable experience — e.g., EA supporting several executives or operations role with complex multi-party scheduling.

Skills

Required:Interview scheduling coordinationCandidate experience & communicationAshby proficiency
Nice to have:Travel coordination
Last updated Sep 15, 2026. Interested? Apply on the company site.
Generalist AI logo

About Generalist AI

Generalist is a frontier AI research and product driven company building general intelligence for the physical world.

Generalist AI: a frontier AI research and product driven company building general intelligence for the physical world.

AIGEN-1PRODUCTSVLAsembodied AIembodied intelligencegeneral-purposegeneral-purpose AI
Company profileWebsite

More open roles at Generalist AI