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Executive Assistant & Office Manager

Bioptimus· Operations
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Hybrid (Paris, France)full-timePosted 1mo ago

About the role

Administrative Business Partner supporting COO and leadership with executive calendar, events, admin project management, and workplace experience in a Paris-based, on-site role.

Responsibilities

  • Manage complex calendars, meeting coordination, and time optimization for executive leadership (COO/CEO)
  • Serve as a responsive gatekeeper and triage incoming requests
  • Organize company offsites, team gatherings, and board meeting logistics
  • Coordinate company merchandise, welcome gifts, and culture-building initiatives
  • Own admin workstreams across HR, legal, and ops; drive tasks to completion
  • Maintain central tracking systems, docs, and workflows in Notion
  • Roll out and manage internal tools, permissions, and basic IT/ops processes
  • Lead onboarding logistics (equipment rollout, desk setup, Day-1 schedules)
  • Manage day-to-day office needs, access control, and supply logistics
  • Be the high-touch point of contact for daily team needs

Qualifications

  • 2–4 years of experience in executive support, startup operations, office management, or high-growth tech environments
  • Proven tech fluency with Slack, Google Workspace, Notion, and AI/productivity tools
  • Generative AI literacy with familiarity of AI productivity tools (e.g., ChatGPT, Claude, Notion AI) for automation
  • Native/fluent in French and professional fluency in English (written and spoken)

Skills

Required:Executive calendar managementProject coordinationNotionOnboarding & office operationsCommunication

Benefits

  • Not specified in description
Last updated Sep 16, 2026. Interested? Apply on the company site.

About Bioptimus

Bioptimus | Building the world model of biology

Building the world model of biology.

AI in biologyBiologyDiagnostics & spatial biologyDrug target & biomarker discoveryGenomicsH-OptimusIndication expansionM-Optimus
Company profileWebsite

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