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Senior Executive Assistant

Anduril· Corporate Operations : Administration : Administration
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Sydney, NSW, Australiafull-timePosted 1mo ago

About the role

Senior Executive Business Partner providing high-level executive support to 2-3 VPs in Anduril Industries' Maritime Division, coordinating projects, communications, travel, and events with discretion and strong organizational skills.

Responsibilities

  • Provide high-level administrative support to 2-3 VPs including managing calendars, preparing reports, drafting correspondence, coordinating complex travel plans, scheduling meetings, and compiling documents
  • Scope and coordinate critical projects and special assignments on behalf of the Executives by prioritizing tasks, gaining cooperation from relevant stakeholders, monitoring progress, problem-solving, and making necessary adjustments to ensure timely completion
  • Plan and execute day-to-day administrative tasks to ensure a smooth workflow for the Executives
  • Serve as a representative of the Executives with an array of internal and external clients
  • Maintain the Executives schedules and act as the primary point of contact for accessing their time
  • Identify opportunities to create new processes and systems to effectively support the needs of the Executives and their teams
  • Produce and prepare reports for the Executives on a variety of topics, liaising with members of senior leadership and other members of the business
  • Draft and revise memos, emails, agendas, notes, reports, presentations, and other communications to the highest-quality standards
  • Plan, execute, oversee, and facilitate all logistical aspects for on-site VIP meetings and events involving the Executives
  • Manage sensitive matters with a high-level of confidentiality and discretion
  • Own and arrange travel, accommodations, itineraries, and all correspondence related to arrangements as needed for the Executives

Qualifications

  • A minimum of 7 years experience supporting VP to C-Suite level executives in a fast-paced corporate environment
  • Proven ability to balance multi-departmental projects from conception to execution with little to no supervision
  • Excellent written, verbal, and interpersonal communication skills. Approachable style and ability to effectively and professionally interface with high level executives, clients, employees, and business associates both internal and external
  • Strong organizational and time management skills. Proven experience in multitasking and working with multiple people and priorities, while delivering on high quality results and follow through
  • Demonstrates curiosity and a desire to understand the needs of the Executives
  • Highly trustworthy with ability to exercise sound discretion and function under highly ambiguous direction with constantly changing requirements
  • Proven ability to handle confidential and sensitive information in a professional manner
  • Excellent attention to detail and accuracy
  • Strong Microsoft Office Suite skills
  • Proficient in scheduling meetings in multiple time zones
  • Experience as a project manager is highly preferred and desired

Skills

Required:Calendar managementTravel coordinationProject managementCommunicationConfidentiality

Benefits

  • Comprehensive, competitive benefits package (available at little to no cost to employees)
Last updated Oct 21, 2026. Interested? Apply on the company site.

About Anduril

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Company profileWebsite

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