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Lead Executive Assistant

OpenGov· Administrative
Apply on company site
US | California | San Francisco$125k - $140kFull-timePosted 1mo ago

About the role

Executive Assistant to provide strategic and operational support to the Chief Administrative Officer, Chief Financial Officer, and General Counsel, driving operational excellence, culture, and enabling strategic decision-making across OpenGov’s executive leadership.

Responsibilities

  • Multi-Executive Calendar & Inbox Management: Proactively manage complex calendars for the CAO, CFO, and GC across multiple time zones and business priorities. Anticipate scheduling conflicts, suggest trade-offs, and block time strategically to protect focus on highest-impact work.
  • Executive Coordination & Alignment: Serve as a key connective node between the three executives and across organizational departments. Facilitate seamless communication, flag misalignments early, and help drive execution on shared priorities.
  • Meeting Preparation & Documentation: Develop comprehensive briefing materials, agendas and presentations for team meetings. Take detailed notes during key discussions, clearly document action items with owners and deadlines, and ensure follow-through on commitments.
  • Travel Management: Plan domestic and international travel itineraries for executives and leadership team. Handle logistics including accommodations, ground transportation, visa coordination, and real-time adjustments. Leverage AI tools to optimize travel planning and expense reporting.
  • Process Optimization & Documentation: Identify opportunities to streamline recurring processes (meeting cadences, approvals, communications). Document processes and maintain operational playbooks that scale as the company grows.
  • Offsite Management: Lead the planning and execution of team offsites, including venue selection, agenda design and logistics coordination to foster strategic thinking and culture.
  • Cultural Listening & Insight: Maintain a pulse on team engagement and culture, bringing observations to leadership for improvement.
  • AI Tool Adoption and Workflow Innovation: Pilot AI-powered tools to enhance team productivity (scheduling automation, transcription, summarization, drafting, presentation generation, workflow optimization).
  • Best Practices Sharing: Stay informed on AI and automation trends and share insights with the admin team.

Qualifications

  • 5+ years of experience as an Executive Assistant, Chief of Staff, or similar role supporting C-suite executives
  • Demonstrated experience supporting multiple executives simultaneously or leading a team
  • Strong project management skills with experience coordinating executive priorities. Excellent organizational skills, attention to detail, and ability to manage multiple priorities.
  • Proficiency in Google Workspace (Docs, Sheets, Slides, Calendar), Microsoft Office, and productivity tools
  • Experience working with AI-powered automation tools to enhance efficiency
  • Exceptional written and verbal communication skills, with the ability to craft executive-level materials
  • 5 days a week in office

Skills

Required:Executive calendar managementCross-functional coordinationTravel planning & logisticsAI tool adoptionCommunication

Benefits

  • Comprehensive healthcare options for individuals and families
  • Flexible vacation policy and paid company holidays
  • 401(k) with company match
  • Paid parental leave, wellness stipends, and HSA contributions
  • Professional development and growth opportunities
  • Collaborative office environment with weekly catered lunches
Last updated Sep 17, 2026. Interested? Apply on the company site.

About OpenGov

Software for Public Servants

OpenGov is the leader in modern government software for our nation’s cities, counties, and state agencies. Schedule a demo today.

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