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Senior Executive Assistant

OpenGov· Administrative
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US | Illinois | Chicago$110k - $120kFull-timePosted 4d ago

About the role

Senior Executive Assistant to support three GTM executives (Marketing, Professional Services, Customer Solutions) in a fast-paced, on-site Chicago office. The role manages calendars, travel, meetings, cross-functional coordination, and administrative workflows with discretion and professionalism.

Responsibilities

  • Manage and optimize complex calendars across time zones with minimal conflicts, prioritizing meetings aligned with business needs.
  • Coordinate detailed domestic and international travel, including itineraries and logistical arrangements.
  • Anticipate needs and prepare executives for meetings by tracking agendas, briefing materials, and follow-ups.
  • Draft and edit professional correspondence, presentations, and internal documentation as needed.
  • Track key deliverables and action items to ensure follow-through on top priorities.
  • Partner with other executive assistants, Chiefs of Staff, and GTM leaders to manage alignment and operational rhythms.
  • Work with the Events Manager to plan and execute GTM-led events and team offsites, handling executive logistics and stakeholder communications.
  • Serve as a consistent point of contact for GTM leaders and cross-functional stakeholders.
  • Support marketing programs with day-to-day logistics, inventory of swag and print materials, merchandise ordering, and shipments to customers.
  • Support company recognition programs, including sourcing, ordering, and distributing award gifts.
  • Process and track expense reports, purchase orders, approvals, and other administrative workflows in compliance with company policy.
  • Handle highly sensitive information with discretion and professionalism.

Qualifications

  • Bachelor’s degree or equivalent experience.
  • 5+ years of experience supporting senior-level executives in a high-growth or fast-paced environment (SaaS or tech industry strongly preferred).
  • Experience coordinating events, merchandise, gifting, or marketing program logistics.
  • Strong organizational and time management skills with the ability to prioritize independently.
  • Proven success in managing high-volume scheduling, travel, and coordination across multiple stakeholders.
  • Excellent written and verbal communication skills with a high degree of professionalism; able to represent executives professionally.
  • Adaptable, level-headed, and able to handle confidential or time-sensitive matters with discretion.
  • Proficiency in Google Workspace, Slack, Zoom, and other modern workplace tools.

Skills

Required:Calendar managementTravel coordinationMeeting preparationCommunication

Benefits

  • Comprehensive healthcare options for individuals and families
  • Flexible vacation policy and paid company holidays
  • 401(k) with company match
  • Paid parental leave, wellness stipends, and HSA contributions
  • Professional development and growth opportunities
  • Collaborative office environment with weekly catered lunches.
Last updated Oct 22, 2026. Interested? Apply on the company site.

About OpenGov

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