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Office Manager

Oklo· Operations
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Hybrid (Idaho Falls, ID)$28/hr - $40/hrFull-timePosted 1mo ago

About the role

Office Manager to coordinate workplace services, vendors, site access, onboarding, and facilities for the Idaho Falls location, partnering with Business Operations, People, IT, Finance, Security, and EHS.

Responsibilities

  • Welcome visitors and coordinate site access in accordance with Oklo’s security requirements.
  • Manage incoming and outgoing mail, shipping, office communications, and shared workplace information.
  • Serve as the primary point of contact for day-to-day office and facility needs.
  • Coordinate the workplace portions of employee onboarding and offboarding, including workspaces, equipment, badges, and office orientation.
  • Coordinate onsite logistics for meetings, employee events, workplace activities, and site tours, including scheduling, visitor communications, space setup, refreshments, access coordination, and day-of support.
  • Help create a welcoming, inclusive, and productive workplace experience.
  • Oversee the functionality, organization, and upkeep of office and common areas.
  • Coordinate with landlords, cleaners, maintenance providers, and other vendors, including obtaining quotes, processing invoices, and monitoring service.
  • Coordinate preventive and corrective maintenance for HVAC, electrical, plumbing, janitorial, furniture, equipment, access-control systems, and other general building services.
  • Obtain quotes, confirm scopes of work, facility required approvals, schedule site access, and track maintenance, inspections, repairs, and facility-related requests through completion.
  • Perform routine onsite tasks, including equipment inspections, basic furniture moves, approved cable connections, and authorized device restarts.
  • Coordinate larger office improvements, equipment installations, cabling work, and other facility projects while minimizing disruption to employees.
  • Serve as the onsite coordination point for facility-related activities, connecting in-person and remote employees, external service providers, and the appropriate Oklo teams.
  • Facilitate and provide basic hands-on support for onsite work under the direction of the responsible technical or functional owner when specialized expertise or approval is required.
  • Maintain visibility into ongoing facility work by documenting scope, ownership, dependencies, approvals, timelines, and status.
  • Communicate schedules, outages, access restrictions, safety requirements, and project updates to affected employees and stakeholders.
  • Track requests through completion and promptly escalate delays, unclear ownership, unexpected conditions, or safety concerns.
  • Ensure work affecting specialized spaces, building systems, equipment, or IT infrastructure is reviewed by the appropriate Oklo teams before it begins.
  • Order and maintain office, kitchen, conference-room, and other general workplace supplies.
  • Track office equipment, furniture, keys, badges, and workplace assets in partnership with the appropriate Oklo teams.
  • Coordinate the delivery, placement, inventory, and return of general workplace and technology equipment.
  • Identify opportunities to improve vendor service, purchasing, and cost efficiency.
  • Process purchase orders and invoices, track office expenses, and reconcile assigned corporate-card transactions.
  • Maintain organized facility, vendor, purchasing, and workplace records.
  • Support local safety, security, inspections, and emergency-preparedness activities in partnership with the appropriate Oklo teams.
  • Identify and escalate facility, safety, or security concerns.

Qualifications

  • High school diploma or equivalent; associate’s or bachelor’s degree preferred.
  • 3+ years of relevant office management, facilities coordination, or workplace operations experience.
  • Experience coordinating vendors, maintenance, purchasing, and workplace logistics.
  • Experience tracking cross-functional requests, projects, or work activities through completion.
  • Proficiency with Microsoft Office, Google Workspace, Slack and the ability to learn new systems.
  • Strong written and verbal communication skills.
  • Ability to work onsite at the Idaho Falls location.
  • Experience supporting engineering, research, laboratory, manufacturing, or other technical teams is preferred.
  • Ability to lift or move 25lbs

Skills

Required:Office administrationVendor managementFacilities coordinationCommunication

Benefits

  • Hourly: $28-$40/hour
  • flexible time off
  • equity
  • bonuses
  • competitive pay
  • 401(k)
  • health insurance (with employer contribution)
  • HSA
  • FSA
  • flexible work hours
  • wellness credits
Last updated Sep 18, 2026. Interested? Apply on the company site.
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About Oklo

Emission free, always on power from advanced fission power plants.

About Oklo Inc.: Oklo Inc. (Oklo) is developing advanced fission power plants to provide emission-free, reliable, and affordable energy. Oklo received a Site Use Permit from the U.S Department of Energy, has performed successful prototypic fuel fabrication, was awarded fuel material from Idaho National Laboratory, developed the first advanced fission combined license application accepted and docketed by the U.S. Nuclear Regulatory Commission, and is developing advanced fuel recycling technologies in collaboration with the U.S. Department of Energy and national laboratories. Oklo has been featured in Time, Newsweek, Wall Street Journal, CNBC, Popular Mechanics, Wired, Architectural Digest, Hyperallergic, POWER Magazine, has been the subject of a Harvard Business School case, and is featured in the Oliver Stone documentary Nuclear, among other features.

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