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Executive Assistant

SambaNova· People
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San Jose, CA$115k - $140kFull-timePosted 1mo ago

About the role

Executive Assistant to support three senior leaders across Engineering, G&A, and Sales in a fast-moving, high-growth technology environment.

Responsibilities

  • Proactively manage complex, high-volume calendars for three executives across Engineering, G&A, and Sales, resolving scheduling conflicts and prioritizing time against each leader's most pressing commitments.
  • Schedule and coordinate internal and external meetings, all-hands, offsites, and cross-functional reviews, including logistics, agendas, and pre-read materials.
  • Anticipate scheduling needs across time zones and adjust proactively as priorities shift.
  • Book and manage domestic and international travel itineraries, adapting quickly to last-minute changes.
  • Prepare, submit, and reconcile expense reports in a timely manner and in compliance with company policy.
  • Serve as a trusted point of contact between the three executives and their direct reports, peers, and external partners.
  • Draft, proofread, and manage correspondence, presentations, and internal communications on behalf of the executives.
  • Track action items and follow-ups from meetings to ensure timely completion.
  • Exercise sound judgment and discretion when handling confidential and sensitive information across engineering, financial, and sales matters.
  • Coordinate department meetings, leadership reviews, and team events, including logistics, catering, and materials.
  • Help plan and execute larger organizational events (team offsites, department all-hands) in partnership with other EAs and business partners.
  • Partner with other Executive Assistants and business teams to align on shared processes, coverage during absences, and event coordination.
  • Support light project coordination and ad hoc initiatives for each leader, such as tracking OKRs, org planning logistics, or budget documentation.
  • Process purchase orders, invoices, and vendor requests as needed for each supported organization.

Qualifications

  • 5+ years of experience as an Executive Assistant or in a similar administrative role, ideally supporting multiple senior leaders simultaneously.
  • Bachelor's degree or equivalent practical experience.
  • Demonstrated ability to manage competing priorities across different functions and stakeholders without dropping details.

Skills

Required:Calendar managementTravel coordinationExpense managementCommunication

Benefits

  • Competitive total rewards package including base salary and equity.
  • Medical insurance with 95% premium coverage for employee and 77% for dependents; Health Savings Account with employer contribution.
  • Dental, Vision, Short/Long term Disability, Basic Life, Voluntary Life, and AD&D insurance.
  • Flexible Spending Accounts (FSA).
  • Well-being benefits including Headspace, Gympass+, One Medical membership, Employee Assistance Program, and more.
Last updated Sep 20, 2026. Interested? Apply on the company site.

About SambaNova

The Fastest AI Inference Platform

Discover SambaNova - the complete AI platform delivering the fastest AI inference, fine-tuning, and scalable solutions for agentic AI easily integrated into existing data center infrastructures.

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