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Executive Assistant

Entangl· Operations
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Hybrid (San Francisco, CA)$90k - $140kFull-timePosted 4w ago

About the role

We’re hiring an Executive Assistant to work directly with our CEO and keep the day-to-day running smoothly, including scheduling, travel, meeting preparation, and follow-ups.

Responsibilities

  • Own the CEO’s calendar. Prioritize meetings, resolve conflicts, protect focused work time, and ensure the schedule reflects the company’s priorities.
  • Manage communications. Organize the inbox, flag important messages, draft responses, and track conversations that need follow-up.
  • Keep commitments moving. Maintain a clear record of actions, owners, and deadlines. Follow up with the right people and flag delays before they become problems.
  • Prepare for meetings. Gather relevant context, prepare concise briefs, and ensure materials are ready. Capture decisions and next steps when needed.
  • Arrange travel. Coordinate flights, hotels, transport, and itineraries across time zones. Handle changes quickly and pay attention to the details.
  • Coordinate logistics. Organize customer visits, interviews, team events, and other activities involving the CEO.
  • Handle administration. Keep expenses, documents, and records organized, and treat sensitive information with discretion.
  • Improve how we work. Build simple systems that reduce repeated work and make it easy to see what is outstanding.

Qualifications

  • Experience supporting a founder, executive, or senior leader in a demanding environment.
  • Excellent organization and attention to detail. Names, dates, bookings, and commitments need to be correct.
  • Strong written and verbal communication. Ability to turn a complicated situation into a clear update.
  • Reliable follow-through. Closes tasks without needing repeated reminders.
  • Good judgment, discretion, and confidence working with senior customers, investors, and colleagues.
  • Comfort with technology, including calendar tools, spreadsheets, and AI tools. You review your work and take responsibility for its accuracy.
  • Ability to coordinate across time zones and adapt when plans change.

Skills

Required:Calendar managementCommunicationMeeting preparationTravel coordinationAdministrative managementCross-time-zone coordination
Last updated Oct 14, 2026. Interested? Apply on the company site.
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About Entangl

Find & resolve issues in data center engineering & operations using AI

Entangl uses AI to detect and automatically resolve issues in data center engineering and operations, ensuring efficiency and uptime.

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