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Business Automation & AI Specialist | Part-time

Scale Army· Technology & Product
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Remote$1.8k/mo - $2.3k/moContractPosted 4w ago

About the role

Analytical, hands-on role building AI-powered automation solutions to optimize import/export processes, focusing on quotations, vendor communications, accounting data entry, and end-to-end automation across operations.

Responsibilities

  • Business Process Analysis & Automation Discovery: Analyze workflows across operations, accounting, vendor management, and other business functions; map manual processes and bottlenecks; identify high-impact AI/automation opportunities; prioritize projects; translate challenges into technical requirements and implementation plans.
  • Quotation Automation: Design and implement systems to automate quotations; automate information collection; reduce repetitive data entry; build workflows for speed, accuracy, and consistency; establish review/approval steps; iteratively improve workflows.
  • Vendor Communication Automation: Build AI-powered workflows to streamline vendor communications; automate email drafting, follow-ups, information requests, and status updates; organize and track communications; integrate with internal systems; maintain human review/escalation for sensitive communications.
  • Accounting & Data Entry Automation: Analyze accounting workflows; build automations to reduce manual data entry; improve data capture, transfer, categorization, and maintenance; automate data movement between systems; create validation and exception-handling processes; align with financial controls.
  • AI Solution Development & Implementation: Research, evaluate, and implement AI tools; build AI agents and automated workflows; connect platforms via APIs/webhooks; determine when AI is appropriate vs. traditional automation; test and safeguard critical workflows; document systems.
  • Import & Export Operations Support: Understand import/export workflows; learn interactions among quotations, vendors, transactions, documentation, and accounting; identify automation opportunities; collaborate with stakeholders; stay updated on terminology and processes.

Qualifications

  • 3–5+ years of experience in AI implementation, automation, business systems, software development, process improvement, or related field.
  • Demonstrated experience building and implementing automations in real business environments.
  • Experience conducting business or process analysis and translating findings into working solutions.
  • Proven ability to take projects from problem identification through implementation and optimization.
  • Import/export, logistics, international trade, or related industry experience strongly preferred but not required.

Skills

Required:Modern AI and automation technologiesAI-powered workflows, agents, or internal toolsWorkflow automation platforms and system integrationsBusiness process documentationProblem-solving and systems-thinking
Nice to have:APIs, webhooks, data integrations
Last updated Oct 7, 2026. Interested? Apply on the company site.

About Scale Army

Global Staffing for Marketing & Sales Growth

Scale Army sources, vets, and deploys high-performing marketers and sellers, helping meet growth targets with nearshore talent, month-to-month contracts, and fast onboarding.

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