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Recruiting Coordinator

Hark· People
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San Jose$75k - $120kfull-timePosted 4w ago

About the role

Recruiting Coordinator responsible for interview scheduling, candidate communications, ATS administration, and recruiting analytics. Serves as a primary candidate touchpoint post-recruiter and often the last person seen on onsite days to influence candidate experience.

Responsibilities

  • Manage candidate logistics and communications while balancing the needs of candidates, recruiters, and hiring managers.
  • Own the day-to-day administration of our ATS (Greenhouse), including configuration, data hygiene, troubleshooting, and ongoing optimization.
  • Build and maintain recruiting reports and dashboards that provide visibility into pipeline health and support data-driven decision-making.
  • Design and launch new recruiting programs, processes, and tools; lead enablement sessions for recruiters and interviewers and serve as the ongoing point of contact.
  • Proactively identify process gaps and operational issues, and resolve them before they become bottlenecks.
  • Maintain and optimize our talent operations stack, ensuring ATS, scheduling, sourcing, and other recruiting tools are integrated and running smoothly.

Qualifications

  • 2+ years of experience in recruiting coordination, talent operations, or a similar role in a fast-paced environment; startup or high-growth experience preferred.
  • Experience with ATS and scheduling platforms, with strong proficiency in Google Workspace and tools such as Ashby, Greenhouse, or similar systems.
  • Exceptional organizational skills and attention to detail, with the ability to manage multiple moving pieces without letting things fall through the cracks.
  • Strong written and verbal communication skills and a thoughtful, candidate-first approach.
  • Ability to prioritize effectively, move quickly, and adapt as hiring needs and schedules change.
  • A proactive, operational mindset — you look beyond completing tasks to identify ways to improve processes and make the team more effective.

Skills

Required:Recruiting coordinationATS administrationGoogle WorkspaceCommunication
Last updated Sep 24, 2026. Interested? Apply on the company site.
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About Hark

building the most advanced personal intelligence in the world.

At Hark, we are building the most advanced personal intelligence in the world.

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