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Workplace Planning Lead

Helsing· Core Operations
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Hybrid (Munich, Berlin)full-timePosted 3w ago

About the role

Workplace Planning Lead at Helsing, a defence AI company, focusing on translating headcount plans into seating, space and capacity models across Munich, Berlin and wider sites. Defines standards, data and ways of working for the Workplace function and guides real estate decisions, expansions, relocations and consolidations.

Responsibilities

  • Build seat, space and capacity planning models that keep every office aligned with headcount growth, and deliver space changes at pace across existing locations
  • Forecast workplace demand across all sites, setting the workplace standards, seating strategies and design principles that teams plan against
  • Shape real estate decisions on lease renewals, expansions and consolidations, supplying the occupancy data and capacity insights that inform negotiations and location strategy
  • Plan and deliver new office openings, relocations, fit-outs and closures together with Workplace Managers, so that transitions happen with minimal disruption to teams
  • Create occupancy dashboards and planning models that give leadership a clear view of utilisation, and surface opportunities to use space more efficiently

Qualifications

  • Have planned workplace capacity, workplace strategy, corporate real estate or facilities across a growing organisation
  • Have delivered office expansions, relocations or workplace transformations from planning through to occupation
  • Translate business growth and headcount forecasts into practical space requirements, using data and simple models to support decisions
  • Work effectively across multiple locations and with stakeholders at every level, communicating clearly in German and English
  • Make well-evidenced decisions quickly, and adjust plans as priorities shift

Skills

Required:Workplace capacity planningData-driven decision makingStakeholder managementGerman and English communication

Benefits

  • Competitive salary
  • VSOP options
  • Relocation support: up to €2,500 and 4 weeks temporary accommodation
  • Learning: €500/£450 yearly allowance
  • Health & wellness: gym membership and mental health support (Nilo.health)
  • Social: regularly company events and monthly social allowances
  • Enhanced parental leave: 22 weeks fully paid for primary caregivers & 6 weeks for secondary caregivers
  • Family support: 5 days of paid family emergency leave, 100% remote work option during pregnancy and phased return to work
Last updated Sep 29, 2026. Interested? Apply on the company site.

About Helsing

Helsing | Artificial intelligence to protect our democracies

AI for electronic warfareAI-enabled precision mass and autonomous systemsAutonomous air dominanceMass defence manufacturingRecce strike softwareUnderwater autonomous massliquid-ai-recruiting-target
Company profileWebsite

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